Exhibits
For further information about the application of specific exhibits, please refer to the Right of Way Manual. If looking for an internal-only Exhibit , please visit the Internal Right of Way Manual Exhibits and Forms page.
Chapter 1
Introduction
- (no exhibits)
Chapter 2
Organization and Policy
- 2-EX-01, Orientation to Right of Way & Land Surveys Checklist (PDF)
- 2-EX-03, Title VI of the Civil Rights Act of 1964 and Related Statutes (PDF)
- 2-EX-04, Language Identification Flashcard (PDF)
- 2-EX-05, Quality Management Policy: Compliance, Quality, Performance (PDF)
- 2-EX-06, Right of Way Quality Management Handbook (PDF)
- 2-EX-07, Right of Way Quality Enhancement Joint Review (QEJR) (DOCX)
- 2-EX-08, RW Quality Management Annual Report (DOCX)
Chapter 3
Programming and Budgeting
- 3-EX-01, Project Identification in Advantage and PRSM (PDF)
- 3-EX-03, Right of Way Involvement - Project Delivery Process Phase II (PDF)
- 3-EX-05, Right of Way Activities Prior to Environmental Clearance (PDF)
- 3-EX-06, Right of Way Acquisition Prior to Environmental Approval on STIP Projects (PDF)
- 3-EX-08, Right of Way Object Codes (PDF)
Chapter 4
Estimating
- 4-EX-01, Right of Way Data Sheet (DOCX)
- 4-EX-02, Right of Way Estimate Worksheet (XLSX) and Instructions (PDF)
- 4-EX-03, Parcel Type Definitions (PDF)
- 4-EX-05, Utility Information Sheet (DOCX)
- 4-EX-06, Railroad Information Sheet (DOCX)
- 4-EX-07, K Phase Conceptual Cost Estimate Request - Right of Way (DOCX)
- 4-EX-08, K Phase Conceptual Cost Estimate Form - Right of Way (DOCX)
Chapter 5
Early and Advance Acquisition; Corridor Preservation; Hardship and Protection; Donations and Dedications
- 5-EX-04, Advance Acquisition/Hardship Program (Application) (DOCX)
- 5-EX-06, Application for Copies of Document (DOCX)
- 5-EX-08, Personal Financial Statement (DOCX)
- 5-EX-09, Business Financial Statement (DOCX)
- 5-EX-10, Hardship Appeals Board Request (DOCX)
- 5-EX-11, Historical Director's Policy Memo DP-91-1 (PDF)
Chapter 6
Right of Way Engineering
- 6-EX-01, Numbering System for Parcels, Subparcels and Encumbrances (PDF)
- 6-EX-02, Example Legal Documents (PDF)
- 6-EX-03, Freeway & Waiver Clauses, Misc. Clauses (PDF)
- 6-EX-04, Condemnation Parcel Access Clauses (PDF)
- 6-EX-06, Certificate of Sufficiency (DOCX)
- 6-EX-07, Vacation Memo to Local Agencies (Example) (PDF)
- 6-EX-08, Vesting Information and Signature Blocks (PDF)
Chapter 7
Appraisals
- 7-EX-01, Appraisal Report Front Cover (DOCX)
- 7-EX-02, Summary of Comparable Data (DOCX)
- 7-EX-03, Documentation of Economic Rent (DOCX)
- 7-EX-04, Final Reconciliation Summary (DOCX)
- 7-EX-05, Cost Approach Cost New Less Depreciation (DOCX)
- 7-EX-06, Summary of Damage Alternatives (DOCX)
- 7-EX-07, Rental Schedule and Unit Inventory (Residential) (DOCX)
- 7-EX-08, Building Check Sheet (DOCX)
- 7-EX-09, Commercial Industrial Building Record (DOCX)
- 7-EX-10, Appraisal of Outdoor Advertising Site Value (DOCX)
- 7-EX-11, Memorandum Requesting Sign Board Information (DOCX)
- 7-EX-12, Claim for Reimbursement (Outdoor Advertising) (DOCX)
- 7-EX-13, Estimate of Relocation Cost (Outdoor Advertising) (DOCX)
- 7-EX-14, Poster Panel Removal (Outdoor Advertising) (PDF)
- 7-EX-15, Excess Land Public Sale Estimate (DOCX)
- 7-EX-16, Memorandum Market Value Determination (DOCX)
- 7-EX-17, Notice of Decision to Appraise (DOCX)
- 7-EX-17A, Notice of Decision to Inspect (DOCX)
- 7-EX-17B, Notice of Decision to Appraise (Conservation Easement) (DOCX)
- 7-EX-18, Report Analysis (DOCX)
- 7-EX-19, Request for Copy of Tax Return Form FTB 3516 (PDF)
- 7-EX-20, TCEs - Improvements Straddling the Right of Way Line Memorandum (PDF)
- 7-EX-21, Appraisal Title Page (DOCX)
- 7-EX-21A, Waiver Valuation Title Page (DOCX)
- 7-EX-21B, Appraisal Title Page Review Appraiser (DOCX)
- 7-EX-22, Appraisal Checklist (DOCX)
- 7-EX-23, Appraisal Transmittal Letter (PDF)
- 7-EX-24, Senior Field Review Certificate and Appraisal Review Report (DOCX)
- 7-EX-24A, Senior Review Certificate and Appraisal Review Report (DOCX)
- 7-EX-24B, Senior Review Certificate Waiver Valuation (DOCX)
- 7-EX-24C, Senior Field Review Certificate Excess Lands (DOCX)
- 7-EX-24D, Review Appraiser Certificate (DOCX)
- 7-EX-25, Noncomplex Valuations ($25,000 or Less) (DOCX)
- 7-EX-26, Certificate of Appraiser - Airspace (DOCX)
Chapter 8
Acquisition
- 8-EX-01, Housing and Community Development Guidelines (PDF)
- 8-EX-02, Title III Uniform Real Property Acquisition Policy (PDF)
- 8-EX-04, Rental Agreement (DOCX)
- 8-EX-06A, Appraisal Cost/Reimbursement Agreement (DOCX)
- 8-EX-07, Claim for Payment of Expenses Actually Incurred (DOCX)
- 8-EX-08, Pre-Escrow Rent Schedule Instructions (PDF)
- 8-EX-13, Permit to Enter for Underground Tank Testing for Hazardous Waste (DOCX)
- 8-EX-14, Permit to Enter for Other Testing for Hazardous Waste (DOCX)
- 8-EX-19, Amendment to Right of Way Contract (DOCX)
- 8-EX-20, Assignment of Lease To State (DOCX)
- 8-EX-23, Right of Entry Long Form (DOCX)
- 8-EX-24, Right of Entry Short Form (DOCX)
- 8-EX-25, Possession and Use Agreement (DOCX)
- 8-EX-26, Construction Permit (DOCX)
- 8-EX-27, Permit to Enter and Construct (DOCX)
- 8-EX-29, Acquisition Incentive Program Memorandum (PDF)
- 8-EX-31, 1982 BLM-FHWA Interagency Agreement (PDF)
- 8-EX-43, Tax Cancellation Letter Page 2 Total Take City (DOCX)
- 8-EX-45, Tax Cancellation Letter Page 2 Partial Take City (DOCX)
- 8-EX-46, Tax Cancellation Letter Page 2 Partial Take County (DOCX)
- 8-EX-48, Change in Ownership of Real Property Acquired to Replace Property Taken by Governmental Action or Eminent Domain Proceedings (PDF)
- 8-EX-49, Information Sheet for Owner(s) Regarding Property Tax Relief (PDF)
- 8-EX-51, Public School District Lands (PDF)
- 8-EX-56, Direct Letter of Consent Correspondence Authority - Federal Land Transfer (PDF)
- 8-EX-57, Mineral Materials Sales for Use in Federal-Aid Highway Projects (PDF)
Chapter 9
Condemnation
- 9-EX-02, Appearance Information Package (DOCX)
- 9-EX-08, Resolution of Necessity (First and Second Level Reviews) Guidelines for Local Agencies Performing Work on the State Highway System (PDF)
- 9-EX-09, Processing of Department Resolutions of Necessity (RON) Through the California Transportation Commission (CTC), County Board of Supervisors (Board) or City Councils (Council) (PDF)
Chapter 10
Relocation Assistance
- 10-EX-02, Business Search Expense Summary (DOCX)
- 10-EX-05, Relocation Impact Document Questionnaire (DOCX)
- 10-EX-08, Right of Way and Environmental Responsibilities (PDF)
- 10-EX-09, Assignment of Funds to an Escrow (DOCX)
- 10-EX-10, Assignment of Funds (DOCX)
- 10-EX-11, Escrow Instructions (Format) Work Sheet (DOCX)
- 10-EX-12, Agreement to Abandonment of Personal Property (DOCX)
- 10-EX-13, Request for Old Loan Information Before Close of Escrow (DOCX)
- 10-EX-14, Request for Old Loan Information After Close of Escrow (DOCX)
- 10-EX-15, Interest Differential Calculation Procedures (PDF)
- 10-EX-16, Mortgage Insurance Premium (MIP) Calculation (PDF)
- 10-EX-17, Rental Assistance Payments by Installments (DOCX)
- 10-EX-18, Rental Assistance Payment to Landlord (DOCX)
- 10-EX-19, Replacement Housing Valuations (PDF)
- 10-EX-21, Mobile Home Benefit Tables (PDF)
- 10-EX-22, Guidance on Converting a Rent Differential (RD) to a Down Payment (DP) for a Mobile Home (PDF)
- 10-EX-24, Verification of Installation and Occupancy of Mobile Home (DOCX)
- 10-EX-25, Proration for Divorced or Separated Couples (PDF)
- 10-EX-26, Gross Income for the Purpose of Calculating Rent Differentials (PDF)
- 10-EX-27, Processing MSA Claims (PDF)
- 10-EX-28, Timelines for Residential Occupants to Occupy and File Claim (PDF)
- 10-EX-29, Replacement Housing Valuations FHWA Guidance (PDF)
- 10-EX-30, FHWA Guidance on Reestablishment (PDF)
- 10-EX-32, Certified Inventory Nonresidential (PDF)
- 10-EX-34, FHWA Guidance on Determining Multiple Households (PDF)
- 10-EX-36, Guidelines for Developing Moving Specifications (PDF)
- 10-EX-37, Guidelines for Monitoring a Nonresidential Move (PDF)
- 10-EX-38, Self-Move Agreement (DOCX)
- 10-EX-39, Notice of Eligibility 90-Day and Non-Tenured Occupant(s) (DOCX)
- 10-EX-40, Conditional Entitlement Letter 90-Day and Non-Tenured Occupant(s) (DOCX)
- 10-EX-40S, Carta de Beneficios Condicionales Residentes por 90 Dias y no Permanentes (Conditional Entitlement Letter 90-Day and Non-Tenured Occupant[s] - Spanish version) (DOCX)
- 10-EX-41, Notice of Eligibility Subsequent Occupant(s) (DOCX)
- 10-EX-42, Conditional Entitlement Letter Subsequent Occupant(s) (DOCX)
- 10-EX-43, Notice of Eligibility Business, Farm or Nonprofit Organization (DOCX)
- 10-EX-44, Last Resort Housing Guidelines (PDF)
- 10-EX-45, Conditional Entitlement Letter 90-Day Owner-Occupant (DOCX)
- 10-EX-46, Notice of Eligibility Personal Property Only (DOCX)
- 10-EX-47, Notice of Eligibility 90-Day Owner-Occupant Mobile Home (DOCX)
- 10-EX-48, Conditional Entitlement Letter 90-Day Owner-Occupant Mobile Home (DOCX)
- 10-EX-49, Notice of Eligibility 90-Day Owner-Occupant (DOCX)
- 10-EX-50, Notice of Eligibility Nonoccupant Owner Leasing Space to Others (DOCX)
Chapter 11
Property Management
- 11-EX-01, Letter to FHWA Dated March 4, 1999 (PDF)
- 11-EX-02, Department Cash Handling Policy (PDF)
- 11-EX-02A, Cash Receipt Book Procedures (PDF)
- 11-EX-03, Affordable Rent Tenants (PDF)
- 11-EX-05, Rent Proration Examples (PDF)
- 11-EX-07, District Right of Way Procedure: Vacating Premises, Unlawful Detainer Actions (PDF)
- 11-EX-08, Correction Notice – Unsuitable Conditions (PDF)
- 11-EX-09, Sample Possessory Interest Tax Letter (PDF)
- 11-EX-10, Summary of Contract Processes (PDF)
- 11-EX-11, Guidelines for Personal Injury, Liability and Property Damage Insurance (PDF)
- 11-EX-18, Notice to Bidders and Interested Parties (PDF)
- 11-EX-19, Terms of Auction (PDF)
- 11-EX-20, List of Tenants in Possession (PDF)
- 11-EX-21, Inventory (PDF)
- 11-EX-22, Bid Proposal (DOCX)
- 11-EX-28, Billboard Site Rental Schedules (PDF)
- 11-EX-29, Advertising Rate Card Examples (PDF)
- 11-EX-32, Office of Insurance and Risk Management & DGS (Insurance Log) (PDF)
- 11-EX-36, Utility Removal Letter (Example) (PDF)
- 11-EX-37, DD-18-R1 Employee-Occupied Caltrans-Owned Housing (PDF)
- 11-EX-38, Gross Income for the Purpose of Calculating Affordable Rent (PDF)
- 11-EX-43, Prevailing Wage Provisions (PDF)
- 11-EX-47, Uninhabitable Conditions (PDF)
- 11-EX-48, Disclosure of Information on Lead-Based Paint and/or Lead-Based Paint Hazards (DOCX)
- 11-EX-49, Department of Transportation, Division of Right of Way, STAR Program Agreement (DOCX)
- 11-EX-51, Pet Application (DOCX)
- 11-EX-64, Bed Bug Information Sheet (PDF)
Chapter 12
Clearance and Demolition
Chapter 13
Utility Relocations
- 13-EX-01, Utilities Reference Material (PDF)
- 13-EX-15A, Consent to Condemnation Pacific Gas and Electric Company (PDF)
- 13-EX-15B, Consent to Condemnation Southern California Edison Company (PDF)
- 13-EX-15C, Consent to Condemnation Pacific Bell (PDF)
- 13-EX-15D, Consent to Substitute Condemnation Southern California Gas Company (PDF)
- 13-EX-15E, Consent to Substitute Condemnation General Telephone Company (PDF)
- 13-EX-17, Liability in Dispute Utility Agreement Example (PDF)
- 13-EX-19, Prescriptive Rights Claim Letter (DOCX)
- 13-EX-21, Standard Estimate/Lump-Sum Estimate Format (DOCX)
- 13-EX-27, Typical Utility Owner Invoice Format (DOCX)
- 13-EX-28, Scope of Work (SOW) (PDF)
Chapter 14
Right of Way Certification
- 14-EX-04, Sample Minimum Certification (PDF)
- 14-EX-05, Sample Certification No. 1 Subject To Railroad Clearance Letter (PDF)
- 14-EX-10, Sample Railroad Clearance Letter From Office of Structures Special Projects Agreements Section (PDF)
Chapter 15
Airspace
- 15-EX-03, Bid Instructions (PDF)
- 15-EX-09, Temporary Ground Anchor (Tieback) Encroachments (Interdivisional Memo) (PDF)
- 15-EX-10, Tower Cranes Encroaching Over State Highway Right-of-Way (Interdivisional Memo) (PDF)
- 15-EX-11, Column Protection Systems (PDF)
- 15-EX-12, SM&I Guidelines (PDF)
- 15-EX-13, 23 CFR 713 (PDF)
- 15-EX-17, FHWA/Caltrans Approval Matrix – Right of Way Use Agreement (PDF)
- 15-EX-19, Airspace Lease Application (DOCX)
- 15-EX-20, Documentation and Treatment of Materials Stored Under a Highway Bridge (PDF)
Chapter 16
Excess Land
- 16-EX-01, Funding Record Search Checklist (DOCX)
- 16-EX-03, CTC Resolution G-91, Lease of Excess Property (PDF)
- 16-EX-05, Option Agreement Access to Landlocked Excess Land (DOCX)
- 16-EX-06, CTC Resolution G-98-22, Procedure for Sale of Excess Property (PDF)
- 16-EX-09, CTC Resolution G-3, Lease of Excess Property for Park Purposes to Local Agencies (PDF)
- 16-EX-10, Request for Consideration, Porter Bill Lease (DOCX)
- 16-EX-12, Instructions for Use of Porter Bill Lease Format (PDF)
- 16-EX-16, Boiler Plate for Deed of Trust (PDF)
- 16-EX-25, FHWA Concurrence Regarding Federal Excess Land Sale Proceeds Credits (PDF)
Chapter 17
Local Programs
- 17-EX-01, Right of Way Checklist (DOCX)
- 17-EX-02, Flow Chart of Right of Way Procedures (PDF)
- 17-EX-05, DRE Legal Opinion/1995 Transmittal Memo to Districts (PDF)
- 17-EX-06A, Appraisal Review Checklist (PDF)
- 17-EX-06B, Acquisition Review Checklist (DOCX)
- 17-EX-06C, Relocation Assistance Review Checklist (DOCX)
- 17-EX-06D, Excess Land Review Checklist (DOCX)
- 17-EX-06E, Property Management Review Checklist (DOCX)
- 17-EX-06F, Utilities Review Checklist (DOCX)
- 17-EX-07, Roles and Responsibilities for Development of Projects on the State Highway System (PDF)
- 17-EX-08, Acknowledgment for Donations (DOCX)
- 17-EX-09, Design-Build - Project Right of Way Statement (DOCX)
- 17-EX-10, Design-Build Certification (DOCX)
- 17-EX-11, Functional Responsibilities (Monitoring/Oversight Comparison) (PDF)
- 17-EX-12, Qualification Questionnaire (LPA) (PDF)
- 17-EX-13, Construction Manager/General Contractor (CM/GC) Certification (DOCX)
- 17-EX-16, Right of Way Certification Sample Letter (PDF)
- 17-EX-18, Right of Way Certification (DOCX)
- 17-EX-19, EEM Agreement Declaring Restrictive Covenants (ADRC) Sample Only (PDF)
- 17-EX-21, Right of Way Data Sheet for Local Public Agencies (DOCX)