Archive of Office Bulletins

All Office Bulletins expire upon issuance of a Local Programs Procedure (LPP). Please visit our LPP page for a summary of the revisions made for the chapters.

 

DLA-OB Title Attachments Contact Date Issued Impacts
DLA-OB 18-02 - Highway Bridge Program Project Project Programming Policy(PDF) March 2018 HBP Project Prioritization - ON SYSTEM(PDF)
March 2018 HBP Project Prioritization - OFF SYSTEM(PDF)
Linda Newton 06/18/18 LAPG - Ch 06
DLA-OB 18-01 - Period of Performance(PDF)   LAPM Exhibit 3-A, Request for Authorization to Proceed with Preliminary Engineering
LAPM Exhibit 3-B, Request for Authorization to Proceed with Right of Way
LAPM Exhibit 3-C, Request for Authorization to Proceed with Utility Relocation
LAPM Exhibit 3-D, Request for Authorization to Proceed with Construction
Exhibit 3-O, Sample Local Federal-Aid Finance Letter
LAPM Exhibit 3-Q, Request for Authorization to Proceed with Non-Infrastructure Project
LAPM Exhibit 5-J, Local Agency Invoice Review Checklist
Winton Emmett

03/12/18

 

LAPM - Ch 03 and 05
DLA-OB 17-02 - Architectural and Engineering Consultant Contract Review(PDF) Attachment 1 Exhibit 10-C A&E Consultant Contract Reviewers Checklist
Attachment 2 Exhibit 3-A Request for Authorization to Proceed with Preliminary Engineering
Attachment 3 Exhibit 3-B Request for Authorization To Proceed with Right of Way
Attachment 4 Exhibit 3-C Request for Authorization to Proceed with Utility Relocation
Attachment 5 Exhibit 3-D Request for Authorization to Proceed with Construction
Attachment 6 Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project
Felicia Haslem 08/18/17 LAPM - Ch 3 & 10
DLA-OB 17-01 - Federal Highway Administration (FHWA) Approval of Architectural and Engineering (A&E) Consultants in a Management Support Role(PDF) Attachment 1 - May 15, 2017 FHWA California Division letter: "FHWA Approval of Architectural and Engineering (A/E) Consultants in a Management Support Role"
Attachment 2 - 2017 Consultant in a Management Support Role Procurement Process
Attachment 3 - LAPM Exhibit 10-U Consultant in Management Support Role Conflict of Interest and Confidentiality Statement (Revised)
Sukhdeep Nagra 07/20/17 LAPM - Ch 10
DLA-OB 16-03 - Capital Subvention Reimbursement Allocation and De-Allocation(PDF) Attachment 1- Exhibit 3-H Request for Capital Subvention Reimbursement Allocation/De-Allocation
Attachment 2 - Capital Subvention Reimbursement Allocation and De-Allocation Process Flowchart
Peggy Siu 03/04/16 Superseded by LPP 16-03
DLA-OB 16-02 - Period of Performance(PDF) Attachment 1 - Exhibit 3-A "Request for Authorization to Proceed with Preliminary Engineering"
Attachment 2 - Exhibit 3-B "Request for Authorization to Proceed with Right of Way"
Attachment 3 - Exhibit 3-C "Request for Authorization to Proceed with Utility Relocation"
Attachment 4 - Exhibit 3-D "Request for Authorization to Proceed with Construction"
Attachment 5 - Exhibit 3-O "Local Federal-Aid Project Finance Letter"
Attachment 6 - Exhibit 3-Q "Request for Authorization to Proceed with Non-Infrastructure Project"
Attachment 7 - Exhibit 5-J "Local Agency Invoice Review Checklist"
David Giongco 02/17/16 Superseded by LPP 16-03
DLA-OB 16-01 - Implementation of Cargo Preference Act Requirements Attachment 1-FHWA California Division Letter: "Implementation of the Cargo Preference"
Attachment 2 -FHWA policy memorandum: "Implementation of Cargo Preference Act Requirements in the Federal-aid Highway Program"
David Giongco 01/21/16 Superseded by LPP 16-03
DLA-OB 15-05 - Bridge Preventative Maintenance Program Guidelines Attachment 1-Bridge Preventive Maintenance Program Guidelines, December 2015
Attachment 2 -BPMP Plan Template
Linda Newton 12/23/15 LAPG - Ch 06
DLA-OB 15-04 - Local Assistance Highway Bridge Program Bridge Investment Attachment 1-Bridge Investment Credit Concept
Attachment 2 -Bridge Investment Credit Questions and Answers
Attachment 3 -Bridge Investment Credit (BIC) Draft Office Bulletin Comments and questions from Districts and Local Agencies
Reza Fereshtehnejad 11/02/15 LAPG - Ch 06
DLA-OB 15-03 - Right of Way Certification( PDF) Attachment A-Exhibit 13-B "Right of Way Certification"
Attachment B -Memo "Right of Entry - Payment Before Possession"
Linda W Tong 08/14/15 Superseded By LPP 16-04
DLA-OB 15-02 - Local Agency Employee in Responsible Charge( PDF) None Mike Giuliano 06/30/15 Superseded By LPP 16-04
DLA-OB 15-01 - Appropriation Year and Budget Authority( PDF) Attachment A - Amendments to Section 3.5 Daniel Burke 03/12/15 Superseded By LPP 16-04
DLA-OB 14-08 - Notice to Proceed Submittal None Mike Giuliano 11/12/14 Superseded By LPP 16-04
DLA-OB 14-07 - Environmental Procedures(PDF) Attachment A - EX. 6E Categorical Exclusion Checklist Lupe Jimenez 11/05/14 Superseded By LPP 16-04
 DLA-OB 14-06 - Review of the DBE Contract Goals and Good Faith Efforts - Pilot Study (PDF)   Attachment A - EX. 3A Request for Authorization to Proceed with Preliminary Engineering(Word)
Attachment B - EX. 3B Request for Authorization to Proceed with Right of Way(Word)
Attachment C - EX. 3C Request for Authorization to Proceed with Utility Relocation(Word)
Attachment D - EX. 3D Request for Authorization to Proceed with Construction(Word) 
 Henry Wells

 09/28/14  LAPM - Ch 9
DLA-OB 14-05 - Risk-Based Invoicing Attachment A- Local Agency Invoice Review Checklist
Attachment B1-B4 Billing Summary
Attachment C Billing Summary Instructions
Peter Anderson 07/04/14 LAPM - Ch 5
DLA-OB 14-04 - Utility Clause Update-Buy America Attachment 1- Ex. 14-G: Utility Agreement Clauses
Attachment 2- Ex. 14-I: Local Agency/Utility Owner Special Agreement
Linda W Tong 04/28/14 Superseded By LPP 16-05
DLA-OB 14-03 - Use of Toll Credits in Lieu of Non-Federal Share Match for Local Assistance Federal-Aid Highway Projects Attachment 1- Caltrans Toll Credit Use Policy
Attachment 2- Toll Credit Use Example
Robert Nguyen 03/27/14 Superseded By LPP 16-05
DLA-OB 14-02 - ADA Requirements for Curb Ramps(PDF) Rajalingam Valluvan 03/18/14 Superseded By LPP 16-04
DLA-OB 14-01 - LAPM Chapter 6 - Environmental Procedures(PDF) Attachment 1- Exhibit 6E Categorical Exclusion Checklist
Attachment 2- Exhibit 6F Categorical Exemption/Categorical Exclusion Determination Form
Laura Walsh 02/12/14 Superseded By LPP 16-04
DLA-OB 13-09 - LAPG Chapter 23-Local Agency STIP Projects  (PDF)    Attachment - LAPG Chapter 23 - Local Agency STIP Projects Jaime Espinoza 10/31/13 LAPG - Ch 23
DLA-OB 13-08-Final Invoicing When Funds Lapse Attachment 1 - Cooperative Work Agreement (CWA) Timeline
Attachment 2 - Finance Letter Example
Daniel Burke 08/26/13 Superseded by LPP 16-03
DLA-OB 13-06 -Revised LAPM Chapter 12 Chapter 12  Plans, Specifications & Estimate Henry Wells 08/12/13 LAPM - Ch 10, 12, 15, 16
DLA-OB 13-05 -Transparency Act-DUNS Number Exhibit 3E - Request for Authorization to Proceed Data Sheet(s) Frank Cao 07/16/13 Superseded by LPP 16-03
DLA-OB 13-04 - Highway Safety Improvement Program(PDF) Highway Safety Improvement Program Guidelines(PDF) Ted Davini 04/29/13 LAPG - Ch 9 & 10
DLA-OB 13-03 - Construction Oversight Program Construction Review Checklist Tim Buchanan 04/24/13 Superseded by LPP 16-03

DLA-OB 13-02 - LAPM Chapter 6 - Environmental Procedures

Local Assistance Procedures Manual Chapter 6 - Environmental Procedures

Germaine Belanger

03/14/13 Superseded by LPP 16-05

DLA-OB 13-01 -Establishment of Pro Rata or Lump Sum(PDF)

Attachment 1 - Sample Projects Pro Rata and Lump Sum Funding Scenarios
Attachment 2 - LAPM Exhibit 3-O (Finance Letter)
Attachment 3 - FHWA Letter Dated October 26, 2012 (Fed Reimbursement Rate)
Attachment 4 - FHWA Memorandum dated January 3, 2012 (Modifications when using Lump Sum)
Adam Ambrosini 01/31/13 Superseded by LPP 16-03
DLA-OB 12-05 -Revised Form FHWA-1273 for Federal-aid Construction Contracts Attachment 1 - LAPM Exhibit 12-E, Attachment B
Attachment 2 - Summary of Form FHWA-1273 Revisions (March 10, 1994 versus May 1, 2012)

Eugene Shy

07/31/12

Superseded by DLA-OB 13-06

DLA-OB 12-04 -Race Conscious Measures to include all DBEs Director's Letter to Local Agency
Local Agency Commitment Letter (WORD, PDF)
Individual Forms in LAPM
Jessica Del Nero 06/29/12 Superseded by LPP 14-01
DLA-OB 12-03R LAPM Chapter 10 Consultant Selection Chapter 10 Consultant Selection David Saia 11/30/12 (Revised) Superseded by LPP 13-01
DLA-OB 12-02 Highway Safety Improvement Program (HSIP) and High Risk Rural Roads Program (HR3) HSIP and HR3 Program Guidelines
HSIP/HR3 Application Form
Instructions for HSIP/HR3 Application Form
Local Roadway Safety Manual for California Local Road Owners
Ted Davini 04/20/12

Superseded by OB-13-04

DLA-OB 12-01 Pavement Preventive Maintenance Pavement Management System Certification Peter Anderson 02/01/12 Superseded By LPP 16-04
 DLA-OB 11-14 State-Legislated Safe Routes to School (SR2S) Program (PDF)   

State-Legislated Safe Routes to School (SR2S) Program Guidelines Cycle 10 (PDF)

Application for State-Legislated Safe Routes to School (SR2S) Program Cycle 10 - Application Summary (PDF)

 Dawn Foster  12/19/11  LAPG - Ch 24
DLA-OB 11-12 $150,000 Simplified Acquisition Threshold None Eugene Shy 12/02/11 Superseded by LPP 13-01
DLA-OB 11-11 Local Assistance Dispute Resolution Process Dispute Resolution Process Eugene Shy 11/16/11 Superseded by LPP 12-02
DLA-OB 11-10 Preliminary Environmental Screening Form for Non-Infrastructure Projects [PES(NI)] PES(NI) Form
Instructions for Completing the PES(NI) Form
Undertakings Exempt From Further Review Memo Dated June 13, 2011
Non-Infrastructure Project Natural Environmental Study - No Effect Memo Dated November 8, 2011
Germaine Belanger 11/08/11 (Revised) Superseded by OB-13-02
DLA-OB 11-09 Right of Way Certification - Short Form (Exhibit 13-A)

Exhibit 13-A Short Form - Right of Way Certification for Local Assistance Project

Ray Zhang 6/24/11 Superseded by  LPP 13-02
DLA-OB 11-08 Authorization of Non-Infrastructure Federal-aid Projects Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project
Non-Infrastructure Project Work Plan (Sample)
Ray Zhang 6/24/11 Superseded by  LPP 12-01
DLA-OB 11-07-Capital Subvention Reimbursement Allocation Exhibit 3-H Request for Capital Subvention Reimbursement Allocation Adam Ambrosini 05/09/11 Superseded OB 16-03
DLA-OB 11-05-Preliminary Engineering Phase Over 10 Years None Chris Jensen 03/24/11 Superseded By LPP 16-04
DLA-OB 11-04-Evaluating and Submitting Good Faith Efforts Evaluation of Good Faith Effort Henry Wells 03/15/11 Superseded by LPP 14-01
DLA-OB 11-03-Federal-Aid Funds Inactive Obligation Management(PDF) None

Chris Jensen

3/09/11 Rescinded 4-9-13
 DLA-OB 11-02-Local Assistance Highway Bridge Program High Cost Projects Programming Policy and Procedures (PDF)  

Exhibit A: Sample Funding Commitment Letter (PDF)

Exhibit B: Sample Funding Sheet for use in Exhibit A (PDF)

 Eric Bost  02/24/11  LAPG - Ch 6
 DLA-OB 11-01-Local Assistance Highway Bridge Program Project Prioritization Policy (PDF)  None  Eric Bost  02/24/11  LAPG - Ch 6
DLA-OB 10-16 – Chapter 19 Project Oversight and Process Reviews

Chapter 19 - Project Oversight and Process Reviews

 

Eugene Shy 12/21/10 Superseded by LPP 11-01
DLA-OB 10-15 – Deletion of Exhibit 13-A "No Right of Way Certification"

None

 

Eugene Shy 11/18/10 Superseded by LPP 11-05
DLA-OB 10-14 – $1 Million Pre-award Audit Threshold

None

 

David Saia 11/15/10 Superseded by LPP 11-05
DLA-OB 10-13 – Interim Guidance on the Use of Project Labor Agreements

Executive Order 13502 of February 6, 2009

 

Eugene Shy 10/25/10 Superseded by LPP 11-05
DLA-OB 10-12 - Conflict of Interest Certification

Conflict of Interest Statement Certification

 

April Nitsos 09/23/10 Superseded by LPP 11-05
DLA-OB 10-11 - Highway Safety Improvement Program (HSIP)

HSIP Guidelines

 

Ted Davini 09/01/10 Superseded by  OB 12-02
DLA-OB 10-10 - High-Risk (Formerly “Major”) ITS Project Procedure Change Revised Ch.13 of LAPG
Revised Exhibit 3-A of LAPM
Frank Cao
08/03/10
Superseded by  LPP 12-01
DLA-OB 10-09 - Use of Toll Credits Updated Exhibits in Ch.3 of LAPM
Caltrans Toll Credit Policy

Rihui Zhang

07/22/10

Superseded by  LPP 12-01

DLA-OB 10-08 - HPP Program(PDF)

High Priority Projects Program Guidelines

April Nitsos

05/28/10

Superseded by LPP 11-05

DLA-OB 10-07 - Discontinuance of Local Agency AADPL

Interim Exhibit 9-B:  Local Agency DBE Annual Submittal Form

Henry Wells

05/28/10

Superseded by LPP 14-01

DLA-OB 10-06 - Documenting and Transmitting Environmental Decisions(PDF)

Revised Ch.6 of LAPM

Margaret.Buss

05/20/10

Superseded by LPP 11-05

DLA-OB 10-05 - State Legislated Safe Routes to School (SR2S) Program(PDF)

Cycle_9_Guidelines

Cycle_9_Application

Dawn Foster

04/14/10

Superseded by DLA-OB 11-14

DLA-OB 10-04 - Highway for Life Program HfL Application Template and Instructions April Nitsos 04/07/10 Superseded by LPP 11-05
DLA-OB 10-03 Prevention of Consultant Selection Conflicts of Interest Revisions to Chapter 10.8 of the LAPM
Exhibit 10-T "Panel Member Conflict of Interest and Confidentiality Statement"
Exhibit 10-U "Consultant in Management Position Conflict of Interest and Confidentiality Statement"
Eugene Shy
03/22/10
Superseded by LPP 11-05
DLA-OB 10-02 Local Assistance Highway Bridge Program Prioritization Policy None
Eric Bost
01/21/10
Superseded by DLA-OB 11-01
 DLA-OB 10-01 Highway Bridge Programming FTIP Procedures (PDF)  None  Eric Bost  01/21/10  LAPG – Ch 6, 7, 12
DLA-OB 09-06 - Use of ARRA Funding For Force Account Work(PDF)  23CFR635.205(b) Eugene Shy 08/31/09 Expired 09/30/10
DLA-OB 09-05 - Progress Invoice review Invoice Review Checklist
Bid Summary/Cost to Date Form
Bill Sandoval 11/19/10 (Revised) superseded by DLA-OB 14-05
DLA-OB 09-04 - Highway Safety Improvement Program HSIP Guidelines
HSIP Application
Randy Ronning 07/21/09 Superseded by  DLA-OB 10-11
DLA-OB 09-03 -
Using the Internet for Federal Wage Rates(PDF)
 
Revisions to Chapter 12 of the LAPM Eugene Shy 07/14/09 Superseded by LPP 11-05
DLA-OB 09-02-Independent Assurance Services for Local Agencies None Eugene Shy 03/05/09 Superseded by  LPP 12-01
DLA-OB 09-01-State-legislated Safe Routes to School (SR2S) Program(PDF) State-legislated Safe Routes to School (SR2S) Program Guidelines
State-legislated Safe Routes to School (SR2S) Program Application (8th Cycle)
Joyce Parks 01/15/09 Superseded by DLA-OB 10-05
DLA-OB 08-01-Office Bulletins(PDF)   Approving Office Chiefs and Committee Chairs(Revised 10/05/12)
District Comments
David Saia 09/25/08 Expired