Archive of Office Bulletins
All Office Bulletins expire upon issuance of a Local Programs Procedure (LPP). Please visit our LPP page for a summary of the revisions made for the chapters.
| DLA-OB Title | Attachments | Contact | Date Issued | Impacts |
|---|---|---|---|---|
| 21-07 LAPG 9 Local HSIP Update |
LAPG Chapter 9: Local Highway Safety Improvement Program (HSIP) |
Richard Ke | 09/2021 | LAPG 9 |
| 21-06 Safe Harbor Indirect Cost Rate for Consultant Contracts | Attachment 1: LAPM Chapter 10, Section 10.1.3; new Safe Harbor Rate subsection | The Pham | 09/2021 | LAPM 10 |
| 21-05 Adopting LAPM Chapter 10 | Attachment 1: Sample Agency Letter Adopting Chapter 10 Attachment 2: Sample Agency Resolution Adopting Chapter 10 |
The Pham | 08/2021 | LAPM 10 |
| 21-04 LAPG 25 State Programs for Local Agency Projects | LAPG 25 State Programs for Local Agency Projects (PDF) | April Perez-Hollins | 06/2021 | LAPG 22 and LAPG 23 |
| 21-03 LAPM 4 Agreements Update | Attachment 1 LAPM 4: Agreements (PDF) Attachment 2 Exhibit 4-B: Local Agency Agreement Execution Checklist (PDF) |
Adam Ambrosini | 06/2021 | LAPM Ch 4 |
| 21-02 LAPG 6 Highway Bridge Program Update | LAPG 6: Highway Bridge Program (PDF) | Andy Chou | 05/2021 | LAPG Ch 6 |
| 21-01 Revision to Local Assistance Procedure Manual (LAPM) Chapter 20 | LAPM 20: Audits and Corrective Actions (PDF) | Daniel Burke | 05/2021 | LAPM Ch 20 |
| 20-05 Local Agency Oversight of Property Management and Excess Land Disposal | 1) LAPM Chapter 13 2) Exhibit 13-F: Local Public Agency Real Property Services Checklist (F-PDF |
Eva-Marie Figlietti | 10/15/20 | LAPM Ch 13 |
| 20-04 DBE Procedure Updates | 1) LAPM Chapter 9 2) Exhibit 9-A: DBE Implementation Agreement for Local Agencies (F-PDF) 3) Exhibit 9-B: DBE Implementation Agreement for Local Agencies (F-PDF) 4) Exhibit 10-R: AE Sample Contract Language (F-PDF) 5) Exhibit 12-G: Required Federal-aid Contract Language (F-PDF) |
Wenyi Long | 09/04/20 | LAPM Ch 9 Exhibits 9-A, 9-B, 10-R, 12-G |
| 20-03 At-Risk Preliminary Engineering | Attachment 1 LAPM 3-A: Project Authorization/Adjustment Request (PDF) Attachment 2 LAPM 5-A: Local Agency Invoice (PDF) |
Heidi Borders | 08/11/20 | LAPM Ch 3, 5 |
| 20-02 DBE Running Tally | Attachment 1 Exhibit 9-F(excel) Attachment 2 Sample Output Summary Reports (PDF) |
Hau Doan | rev. 02/13/20 | LAPM ch 09 |
| 20-01 - Rescission of Patented or Proprietary Product Regulations | NA | Kitae Nam | 02/06/20 | LAPM ch 12 |
| 19-05 - Local Agency Invoicing | LAPM 5-A: Local Agency Invoice (PDF) | Dee Lam | rev. 11/26/19 | LAPM ch 05 |
| 19-02 - Interim ATP Count Guidance | Interim-ATP Count Methodology Guidance | Teresa McWilliam | rev. 09/16/19 | LAPG Ch 22 |
| 19-01 - Local Assistance Highway Bridge Program Project Delivery Policy | NA | Eileen Crawford | 04/25/19 | LAPG Ch 06 |
| 19-03 - DBE Goal Calculation and GFE Review (PDF) | Attachment 1 - Exhibit 9-D: Contract Goal Methodology Attachment 2 - Exhibit 9-E: Sample Local Agency Good Faith Effort Review Attachment 3 - Exhibit 15-H: Proposer/Contractor Good Faith Efforts |
Wenyi Long | 11/22/19 | LAPM ch 9 |
| 18-03 - Authorization/Adjustment Requests (PDF) | LAPM-3A Project Authorization /Adjustment Request (PDF) | David Giongco | 11/29/18 | LAPM - Ch 03 |
| 18-02 - Highway Bridge Program Project Project Programming Policy (PDF) | March 2018 HBP Project Prioritization - ON SYSTEM (PDF) March 2018 HBP Project Prioritization - OFF SYSTEM (PDF) |
Linda Newton | 06/18/18 | LAPG - Ch 06 |
| 18-01 - Period of Performance (PDF) | LAPM Exhibit 3-A, Request for Authorization to Proceed with Preliminary Engineering LAPM Exhibit 3-B, Request for Authorization to Proceed with Right of Way LAPM Exhibit 3-C, Request for Authorization to Proceed with Utility Relocation LAPM Exhibit 3-D, Request for Authorization to Proceed with Construction Exhibit 3-O, Sample Local Federal-Aid Finance Letter LAPM Exhibit 3-Q, Request for Authorization to Proceed with Non-Infrastructure Project LAPM Exhibit 5-J, Local Agency Invoice Review Checklist |
Winton Emmett | 03/12/18 | LAPM - Ch 03 and 05 |
| 17-02 - Architectural and Engineering Consultant Contract Review (PDF) | Attachment 1 Exhibit 10-C A&E Consultant Contract Reviewers Checklist Attachment 2 Exhibit 3-A Request for Authorization to Proceed with Preliminary Engineering Attachment 3 Exhibit 3-B Request for Authorization To Proceed with Right of Way Attachment 4 Exhibit 3-C Request for Authorization to Proceed with Utility Relocation Attachment 5 Exhibit 3-D Request for Authorization to Proceed with Construction Attachment 6 Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project |
Felicia Haslem | 08/18/17 | LAPM - Ch 3 & 10 |
| 17-01 - Federal Highway Administration (FHWA) Approval of Architectural and Engineering (A&E) Consultants in a Management Support Role (PDF) | Attachment 1 - May 15, 2017 FHWA California Division letter: "FHWA Approval of Architectural and Engineering (A/E) Consultants in a Management Support Role" Attachment 2 - 2017 Consultant in a Management Support Role Procurement Process Attachment 3 - LAPM Exhibit 10-U Consultant in Management Support Role Conflict of Interest and Confidentiality Statement (Revised) |
Sukhdeep Nagra | 07/20/17 | LAPM - Ch 10 |
| 16-03 - Capital Subvention Reimbursement Allocation and De-Allocation (PDF) | Attachment 1- Exhibit 3-H Request for Capital Subvention Reimbursement Allocation/De-Allocation Attachment 2 - Capital Subvention Reimbursement Allocation and De-Allocation Process Flowchart |
Peggy Siu | 03/04/16 | Superseded by LPP 16-03 |
| 16-02 - Period of Performance (PDF) | Attachment 1 - Exhibit 3-A "Request for Authorization to Proceed with Preliminary Engineering" Attachment 2 - Exhibit 3-B "Request for Authorization to Proceed with Right of Way" Attachment 3 - Exhibit 3-C "Request for Authorization to Proceed with Utility Relocation" Attachment 4 - Exhibit 3-D "Request for Authorization to Proceed with Construction" Attachment 5 - Exhibit 3-O "Local Federal-Aid Project Finance Letter" Attachment 6 - Exhibit 3-Q "Request for Authorization to Proceed with Non-Infrastructure Project" Attachment 7 - Exhibit 5-J "Local Agency Invoice Review Checklist" |
David Giongco | 02/17/16 | Superseded by LPP 16-03 |
| 16-01 - Implementation of Cargo Preference Act Requirements | Attachment 1-FHWA California Division Letter: "Implementation of the Cargo Preference" Attachment 2 -FHWA policy memorandum: "Implementation of Cargo Preference Act Requirements in the Federal-aid Highway Program" |
David Giongco | 01/21/16 | Superseded by LPP 16-03 |
| 15-05 - Bridge Preventative Maintenance Program Guidelines | Attachment 1-Bridge Preventive Maintenance Program Guidelines, December 2015 Attachment 2 -BPMP Plan Template |
Linda Newton | 12/23/15 | LAPG - Ch 06 |
| 15-04 - Local Assistance Highway Bridge Program Bridge Investment | Attachment 1-Bridge Investment Credit Concept Attachment 2 -Bridge Investment Credit Questions and Answers Attachment 3 -Bridge Investment Credit (BIC) Draft Office Bulletin Comments and questions from Districts and Local Agencies |
Reza Fereshtehnejad | 11/02/15 | LAPG - Ch 06 |
| 15-03 - Right of Way Certification (PDF) | Attachment A-Exhibit 13-B "Right of Way Certification" Attachment B -Memo "Right of Entry - Payment Before Possession" |
Linda W Tong | 08/14/15 | Superseded By LPP 16-04 |
| 15-02 - Local Agency Employee in Responsible Charge (PDF) | None | Mike Giuliano | 06/30/15 | Superseded By LPP 16-04 |
| 15-01 - Appropriation Year and Budget Authority (PDF) | Attachment A - Amendments to Section 3.5 | Daniel Burke | 03/12/15 | Superseded By LPP 16-04 |
| 14-08 - Notice to Proceed Submittal | None | Mike Giuliano | 11/12/14 | Superseded By LPP 16-04 |
| 14-07 - Environmental Procedures (PDF) | Attachment A - EX. 6E Categorical Exclusion Checklist | Lupe Jimenez | 11/05/14 | Superseded By LPP 16-04 |
| 14-06 - Review of the DBE Contract Goals and Good Faith Efforts - Pilot Study (PDF) | Attachment A - EX. 3A Request for Authorization to Proceed with Preliminary Engineering(Word) Attachment B - EX. 3B Request for Authorization to Proceed with Right of Way(Word) Attachment C - EX. 3C Request for Authorization to Proceed with Utility Relocation(Word) Attachment D - EX. 3D Request for Authorization to Proceed with Construction(Word) |
Henry Wells | 09/28/14 | LAPM - Ch 9 |
| 14-05 - Risk-Based Invoicing | Attachment A- Local Agency Invoice Review Checklist Attachment B1-B4 Billing Summary Attachment C Billing Summary Instructions |
Peter Anderson | 07/04/14 | LAPM - Ch 5 |
| 14-04 - Utility Clause Update-Buy America | Attachment 1- Ex. 14-G: Utility Agreement Clauses Attachment 2- Ex. 14-I: Local Agency/Utility Owner Special Agreement |
Linda W Tong | 04/28/14 | Superseded By LPP 16-05 |
| 14-03 - Use of Toll Credits in Lieu of Non-Federal Share Match for Local Assistance Federal-Aid Highway Projects | Attachment 1- Caltrans Toll Credit Use Policy Attachment 2- Toll Credit Use Example |
Robert Nguyen | 03/27/14 | Superseded By LPP 16-05 |
| 14-02 - ADA Requirements for Curb Ramps (PDF) | Rajalingam Valluvan | 03/18/14 | Superseded By LPP 16-04 | |
| 14-01 - LAPM Chapter 6 - Environmental Procedures (PDF) | Attachment 1- Exhibit 6E Categorical Exclusion Checklist Attachment 2- Exhibit 6F Categorical Exemption/Categorical Exclusion Determination Form |
Laura Walsh | 02/12/14 | Superseded By LPP 16-04 |
| 13-09 - LAPG Chapter 23-Local Agency STIP Projects (PDF) | Attachment - LAPG Chapter 23 - Local Agency STIP Projects | Jaime Espinoza | 10/31/13 | LAPG - Ch 23 |
| 13-08-Final Invoicing When Funds Lapse | Attachment 1 - Cooperative Work Agreement (CWA) Timeline Attachment 2 - Finance Letter Example |
Daniel Burke | 08/26/13 | Superseded by LPP 16-03 |
| 13-07R-Safe Harbor Indirect Cost Rate for Consultant Contracts (PDF) |
Safe Harbor Rate Form (PDF) |
Felicia Haslem | 07/03/18 | LAPM - Ch 10 |
| 13-06 -Revised LAPM Chapter 12 | Chapter 12 Plans, Specifications & Estimate | Henry Wells | 08/12/13 | LAPM - Ch 10, 12, 15, 16 |
| 13-05 -Transparency Act-DUNS Number | Exhibit 3E - Request for Authorization to Proceed Data Sheet(s) | Frank Cao | 07/16/13 | Superseded by LPP 16-03 |
| 13-04 - Highway Safety Improvement Program (PDF) | Highway Safety Improvement Program Guidelines (PDF) | Ted Davini | 04/29/13 | LAPG - Ch 9 & 10 |
| 13-03 - Construction Oversight Program | Construction Review Checklist | Tim Buchanan | 04/24/13 | Superseded by LPP 16-03 |
| 13-02 - LAPM Chapter 6 - Environmental Procedures | Local Assistance Procedures Manual Chapter 6 - Environmental Procedures | Germaine Belanger | 03/14/13 | Superseded by LPP 16-05 |
| 13-01 -Establishment of Pro Rata or Lump Sum (PDF) | Attachment 1 - Sample Projects Pro Rata and Lump Sum Funding Scenarios Attachment 2 - LAPM Exhibit 3-O (Finance Letter) Attachment 3 - FHWA Letter Dated October 26, 2012 (Fed Reimbursement Rate) Attachment 4 - FHWA Memorandum dated January 3, 2012 (Modifications when using Lump Sum) |
Adam Ambrosini | 01/31/13 | Superseded by LPP 16-03 |
| 12-05 -Revised Form FHWA-1273 for Federal-aid Construction Contracts | Attachment 1 - LAPM Exhibit 12-E, Attachment B Attachment 2 - Summary of Form FHWA-1273 Revisions (March 10, 1994 versus May 1, 2012) |
Eugene Shy | 07/31/12 | Superseded by DLA-OB 13-06 |
| 12-04 -Race Conscious Measures to include all DBEs | Director's Letter to Local Agency Local Agency Commitment Letter (WORD, PDF) Individual Forms in LAPM |
Jessica Del Nero | 06/29/12 | Superseded by LPP 14-01 |
| 12-03R LAPM Chapter 10 Consultant Selection | Chapter 10 Consultant Selection | David Saia | 11/30/12 (Revised) | Superseded by LPP 13-01 |
| 12-02 Highway Safety Improvement Program (HSIP) and High Risk Rural Roads Program (HR3) | HSIP and HR3 Program Guidelines HSIP/HR3 Application Form Instructions for HSIP/HR3 Application Form Local Roadway Safety Manual for California Local Road Owners |
Ted Davini | 04/20/12 | Superseded by OB-13-04 |
| 12-01 Pavement Preventive Maintenance | Pavement Management System Certification | Peter Anderson | 02/01/12 | Superseded By LPP 16-04 |
| 11-14 State-Legislated Safe Routes to School (SR2S) Program (PDF) | State-Legislated Safe Routes to School (SR2S) Program Guidelines Cycle 10 (PDF) Application for State-Legislated Safe Routes to School (SR2S) Program Cycle 10 - Application Summary (PDF) | Dawn Foster | 12/19/11 | LAPG - Ch 24 |
| 11-13 Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway System (PDF) |
Attachment A--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under an Environmental or Design Cooperative Agreement (Word) (Revised 08/01/2014) |
Patrick Louie | 12/02/11 | LAPM -Ch 2, 3, 4, 7, 12, 13, 15, 16, 19 |
| 11-12 $150,000 Simplified Acquisition Threshold | None | Eugene Shy | 12/02/11 | Superseded by LPP 13-01 |
| 11-11 Local Assistance Dispute Resolution Process | Dispute Resolution Process | Eugene Shy | 11/16/11 | Superseded by LPP 12-02 |
| 11-10 Preliminary Environmental Screening Form for Non-Infrastructure Projects [PES(NI)] | PES(NI) Form Instructions for Completing the PES(NI) Form Undertakings Exempt From Further Review Memo Dated June 13, 2011 Non-Infrastructure Project Natural Environmental Study - No Effect Memo Dated November 8, 2011 |
Germaine Belanger | 11/08/11 (Revised) | Superseded by OB-13-02 |
| 11-09 Right of Way Certification - Short Form (Exhibit 13-A) | Exhibit 13-A Short Form - Right of Way Certification for Local Assistance Project | Ray Zhang | 6/24/11 | Superseded by LPP 13-02 |
| 11-08 Authorization of Non-Infrastructure Federal-aid Projects | Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project Non-Infrastructure Project Work Plan (Sample) |
Ray Zhang | 6/24/11 | Superseded by LPP 12-01 |
| 11-07-Capital Subvention Reimbursement Allocation | Exhibit 3-H Request for Capital Subvention Reimbursement Allocation | Adam Ambrosini | 05/09/11 | Superseded OB 16-03 |
| 11-06-Federal Safe Routes To School (SRTS) Program (PDF) | Chapter 24 - Federal Safe Routes to School Program Guidelines (PDF) | Dawn Foster | 4/15/2011 | LAPG - Ch 24 |
| 11-05-Preliminary Engineering Phase Over 10 Years | None | Chris Jensen | 03/24/11 | Superseded By LPP 16-04 |
| 11-04-Evaluating and Submitting Good Faith Efforts | Evaluation of Good Faith Effort | Henry Wells | 03/15/11 | Superseded by LPP 14-01 |
| 11-03-Federal-Aid Funds Inactive Obligation Management (PDF) | None | Chris Jensen | 3/09/11 | Rescinded 4-9-13 |
| 11-02-Local Assistance Highway Bridge Program High Cost Projects Programming Policy and Procedures (PDF) | Exhibit A: Sample Funding Commitment Letter (PDF) Exhibit B: Sample Funding Sheet for use in Exhibit A (PDF) |
Eric Bost | 02/24/11 | LAPG - Ch 6 |
| 11-01-Local Assistance Highway Bridge Program Project Prioritization Policy (PDF) | None | Eric Bost | 02/24/11 | LAPG - Ch 6 |
| 10-16 – Chapter 19 Project Oversight and Process Reviews | Chapter 19 - Project Oversight and Process Reviews | Eugene Shy | 12/21/10 | Superseded by LPP 11-01 |
| 10-15 – Deletion of Exhibit 13-A "No Right of Way Certification" | None | Eugene Shy | 11/18/10 | Superseded by LPP 11-05 |
| 10-14 – $1 Million Pre-award Audit Threshold | None | David Saia | 11/15/10 | Superseded by LPP 11-05 |
| 10-13 – Interim Guidance on the Use of Project Labor Agreements | Executive Order 13502 of February 6 2009 | Eugene Shy | 10/25/10 | Superseded by LPP 11-05 |
| 10-12 - Conflict of Interest Certification | Conflict of Interest Statement Certification | April Nitsos | 09/23/10 | Superseded by LPP 11-05 |
| 10-11 - Highway Safety Improvement Program (HSIP) | HSIP Guidelines | Ted Davini | 09/01/10 | Superseded by OB 12-02 |
| 10-10 - High-Risk (Formerly “Major”) ITS Project Procedure Change | Revised Ch.13 of LAPG Revised Exhibit 3-A of LAPM |
Frank Cao | 08/03/10 | Superseded by LPP 12-01 |
| 10-09 - Use of Toll Credits | Updated Exhibits in Ch.3 of LAPM Caltrans Toll Credit Policy |
Rihui Zhang | 07/22/10 | Superseded by LPP 12-01 |
| 10-08 - HPP Program (PDF) | High Priority Projects Program Guidelines | April Nitsos | 05/28/10 | Superseded by LPP 11-05 |
| 10-07 - Discontinuance of Local Agency AADPL | Interim Exhibit 9-B : Local Agency DBE Annual Submittal Form | Henry Wells | 05/28/10 | Superseded by LPP 14-01 |
| 10-06 - Documenting and Transmitting Environmental Decisions (PDF) | Revised Ch.6 of LAPM | Margaret.Buss | 05/20/10 | Superseded by LPP 11-05 |
| 10-05 - State Legislated Safe Routes to School (SR2S) Program (PDF) | Cycle_9_Guidelines Cycle_9_Application | Dawn Foster | 04/14/10 | Superseded by DLA-OB 11-14 |
| 10-04 - Highway for Life Program | HfL Application Template and Instructions | April Nitsos | 04/07/10 | Superseded by LPP 11-05 |
| 10-03 Prevention of Consultant Selection Conflicts of Interest | Revisions to Chapter 10.8 of the LAPM Exhibit 10-T "Panel Member Conflict of Interest and Confidentiality Statement" Exhibit 10-U "Consultant in Management Position Conflict of Interest and Confidentiality Statement" |
Eugene Shy | 03/22/10 | Superseded by LPP 11-05 |
| 10-02 Local Assistance Highway Bridge Program Prioritization Policy | None | Eric Bost | 01/21/10 | Superseded by DLA-OB 11-01 |
| 10-01 Highway Bridge Programming FTIP Procedures (PDF) | None | Eric Bost | 01/21/10 | LAPG – Ch 6, 7, 12 |
| 09-06 - Use of ARRA Funding For Force Account Work (PDF) | 23CFR635.205(b) | Eugene Shy | 08/31/09 | Expired 09/30/10 |
| 09-05 - Progress Invoice review | Invoice Review Checklist Bid Summary/Cost to Date Form |
Bill Sandoval | 11/19/10 (Revised) | superseded by DLA-OB 14-05 |
| 09-04 - Highway Safety Improvement Program | HSIP Guidelines HSIP Application |
Randy Ronning | 07/21/09 | Superseded by DLA-OB 10-11 |
| 09-03 - Using the Internet for Federal Wage Rates (PDF) | Revisions to Chapter 12 of the LAPM | Eugene Shy | 07/14/09 | Superseded by LPP 11-05 |
| 09-02-Independent Assurance Services for Local Agencies | None | Eugene Shy | 03/05/09 | Superseded by LPP 12-01 |
| 09-01-State-legislated Safe Routes to School (SR2S) Program (PDF) | State-legislated Safe Routes to School (SR2S) Program Guidelines State-legislated Safe Routes to School (SR2S) Program Application (8th Cycle) |
Joyce Parks | 01/15/09 | Superseded by DLA-OB 10-05 |
| 08-01-Office Bulletins (PDF) | Approving Office Chiefs and Committee Chairs(Revised 10/05/12) District Comments |
David Saia | 09/25/08 | Expired |