Archive of Office Bulletins
All Office Bulletins expire upon issuance of a Local Programs Procedure (LPP). Please visit our LPP page for a summary of the revisions made for the chapters.
| DLA-OB Title | Attachments | Contact | Date Issued | Impacts |
|---|---|---|---|---|
| 22-07 Modified Buy America Requirements | Exhibit 12-G (rev. November 2022) | Kitae Nam | 11/2022 | LAPM 12, 16 |
| 22-06 Revision to IOAI Financial Document Review Process | Exhibit 10-R (rev. September 2022) IOAI Resource page |
Bing Luu | 09/2022 | LAPM 10 |
| 22-05R Updated Form FHWA-1273 | Exhibit 12-G (rev. November 2022) Exhibit 12-D (rev. November 2022) Exhibit 12-E (rev. November 2022) |
Kitae Nam | 11/2022 | LAPM 12 |
| 22-04 Indirect Cost Allocation Plan / Indirect Cost Rate Proposal Review / Approval Process | Ross Foon | 06/2022 | LAPM 5 | |
| 22-03 Priority Legislative Budget Project (PLBP) Funds - Guidelines The PLBP guidelines are being significantly revised to streamline the process and will be reposted with the modified version soon. Thank you for your patience. If you have any questions, please contact Manuel Morales at manuel.morales@dot.ca.gov. |
PLBP Website | Manuel Morales | 05/2022 | NA |
| 22-02 Local Assistance Highway Bridge Program Limits of Reimbursement on High Cost Bridge Projects | N/A | Andy Chou | 04/2022 | LAPG 6 |
| 22-01 Design Standards for 3R Projects on NHS Freeways |
Exhibit 12-D: PS&E Checklist (Revised March 2022) |
Kitae Nam | 03/2022 | LAPM 2 & 11 |
| 21-08 New Location Hydraulic Studies Policy |
Exhibit 6-B: Instructions for Completing the PES Form – Revised November 2021 |
Lupe Jimenez | 11/2021 | LAPM 6 |
| 21-07 LAPG 9 Local HSIP Update |
LAPG Chapter 9: Local Highway Safety Improvement Program (HSIP) |
Richard Ke | 09/2021 | LAPG 9 |
| 21-06 Safe Harbor Indirect Cost Rate for Consultant Contracts | Attachment 1: LAPM Chapter 10, Section 10.1.3; new Safe Harbor Rate subsection | The Pham | 09/2021 | LAPM 10 |
| 21-05 Adopting LAPM Chapter 10 | Attachment 1: Sample Agency Letter Adopting Chapter 10 Attachment 2: Sample Agency Resolution Adopting Chapter 10 |
The Pham | 08/2021 | LAPM 10 |
| 21-04 LAPG 25 State Programs for Local Agency Projects | LAPG 25 State Programs for Local Agency Projects (PDF) | April Perez-Hollins | 06/2021 | LAPG 22 and LAPG 23 |
| 21-03 LAPM 4 Agreements Update | Attachment 1 LAPM 4: Agreements (PDF) Attachment 2 Exhibit 4-B: Local Agency Agreement Execution Checklist (PDF) |
Adam Ambrosini | 06/2021 | LAPM Ch 4 |
| 21-02 LAPG 6 Highway Bridge Program Update | LAPG 6: Highway Bridge Program (PDF) | Andy Chou | 05/2021 | LAPG Ch 6 |
| 21-01 Revision to Local Assistance Procedure Manual (LAPM) Chapter 20 | LAPM 20: Audits and Corrective Actions (PDF) | Daniel Burke | 05/2021 | LAPM Ch 20 |
| 20-05 Local Agency Oversight of Property Management and Excess Land Disposal | 1) LAPM Chapter 13 2) Exhibit 13-F: Local Public Agency Real Property Services Checklist (F-PDF |
Eva-Marie Figlietti | 10/15/20 | LAPM Ch 13 |
| 20-04 DBE Procedure Updates | 1) LAPM Chapter 9 2) Exhibit 9-A: DBE Implementation Agreement for Local Agencies (F-PDF) 3) Exhibit 9-B: DBE Implementation Agreement for Local Agencies (F-PDF) 4) Exhibit 10-R: AE Sample Contract Language (F-PDF) 5) Exhibit 12-G: Required Federal-aid Contract Language (F-PDF) |
Wenyi Long | 09/04/20 | LAPM Ch 9 Exhibits 9-A, 9-B, 10-R, 12-G |
| 20-03 At-Risk Preliminary Engineering | Attachment 1 LAPM 3-A: Project Authorization/Adjustment Request (PDF) Attachment 2 LAPM 5-A: Local Agency Invoice (PDF) |
Heidi Borders | 08/11/20 | LAPM Ch 3, 5 |
| 20-02 DBE Running Tally | Attachment 1 Exhibit 9-F(excel) Attachment 2 Sample Output Summary Reports (PDF) |
Hau Doan | rev. 02/13/20 | LAPM ch 09 |
| 20-01 - Rescission of Patented or Proprietary Product Regulations | NA | Kitae Nam | 02/06/20 | LAPM ch 12 |
| 19-05 - Local Agency Invoicing | LAPM 5-A: Local Agency Invoice (PDF) | Dee Lam | rev. 11/26/19 | LAPM ch 05 |
| 19-02 - Interim ATP Count Guidance | Interim-ATP Count Methodology Guidance | Teresa McWilliam | rev. 09/16/19 | LAPG Ch 22 |
| 19-01 - Local Assistance Highway Bridge Program Project Delivery Policy | NA | Eileen Crawford | 04/25/19 | LAPG Ch 06 |
| 19-03 - DBE Goal Calculation and GFE Review (PDF) | Attachment 1 - Exhibit 9-D: Contract Goal Methodology Attachment 2 - Exhibit 9-E: Sample Local Agency Good Faith Effort Review Attachment 3 - Exhibit 15-H: Proposer/Contractor Good Faith Efforts |
Wenyi Long | 11/22/19 | LAPM ch 9 |
| 18-03 - Authorization/Adjustment Requests (PDF) | LAPM-3A Project Authorization /Adjustment Request (PDF) | David Giongco | 11/29/18 | LAPM - Ch 03 |
| 18-02 - Highway Bridge Program Project Project Programming Policy (PDF) | March 2018 HBP Project Prioritization - ON SYSTEM (PDF) March 2018 HBP Project Prioritization - OFF SYSTEM (PDF) |
Linda Newton | 06/18/18 | LAPG - Ch 06 |
| 18-01 - Period of Performance (PDF) | LAPM Exhibit 3-A, Request for Authorization to Proceed with Preliminary Engineering LAPM Exhibit 3-B, Request for Authorization to Proceed with Right of Way LAPM Exhibit 3-C, Request for Authorization to Proceed with Utility Relocation LAPM Exhibit 3-D, Request for Authorization to Proceed with Construction Exhibit 3-O, Sample Local Federal-Aid Finance Letter LAPM Exhibit 3-Q, Request for Authorization to Proceed with Non-Infrastructure Project LAPM Exhibit 5-J, Local Agency Invoice Review Checklist |
Winton Emmett | 03/12/18 | LAPM - Ch 03 and 05 |
| 17-02 - Architectural and Engineering Consultant Contract Review (PDF) | Attachment 1 Exhibit 10-C A&E Consultant Contract Reviewers Checklist Attachment 2 Exhibit 3-A Request for Authorization to Proceed with Preliminary Engineering Attachment 3 Exhibit 3-B Request for Authorization To Proceed with Right of Way Attachment 4 Exhibit 3-C Request for Authorization to Proceed with Utility Relocation Attachment 5 Exhibit 3-D Request for Authorization to Proceed with Construction Attachment 6 Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project |
Felicia Haslem | 08/18/17 | LAPM - Ch 3 & 10 |
| 17-01 - Federal Highway Administration (FHWA) Approval of Architectural and Engineering (A&E) Consultants in a Management Support Role (PDF) | Attachment 1 - May 15, 2017 FHWA California Division letter: "FHWA Approval of Architectural and Engineering (A/E) Consultants in a Management Support Role" Attachment 2 - 2017 Consultant in a Management Support Role Procurement Process Attachment 3 - LAPM Exhibit 10-U Consultant in Management Support Role Conflict of Interest and Confidentiality Statement (Revised) |
Sukhdeep Nagra | 07/20/17 | LAPM - Ch 10 |
| 16-03 - Capital Subvention Reimbursement Allocation and De-Allocation (PDF) | Attachment 1- Exhibit 3-H Request for Capital Subvention Reimbursement Allocation/De-Allocation Attachment 2 - Capital Subvention Reimbursement Allocation and De-Allocation Process Flowchart |
Peggy Siu | 03/04/16 | Superseded by LPP 16-03 |
| 16-02 - Period of Performance (PDF) | Attachment 1 - Exhibit 3-A "Request for Authorization to Proceed with Preliminary Engineering" Attachment 2 - Exhibit 3-B "Request for Authorization to Proceed with Right of Way" Attachment 3 - Exhibit 3-C "Request for Authorization to Proceed with Utility Relocation" Attachment 4 - Exhibit 3-D "Request for Authorization to Proceed with Construction" Attachment 5 - Exhibit 3-O "Local Federal-Aid Project Finance Letter" Attachment 6 - Exhibit 3-Q "Request for Authorization to Proceed with Non-Infrastructure Project" Attachment 7 - Exhibit 5-J "Local Agency Invoice Review Checklist" |
David Giongco | 02/17/16 | Superseded by LPP 16-03 |
| 16-01 - Implementation of Cargo Preference Act Requirements | Attachment 1-FHWA California Division Letter: "Implementation of the Cargo Preference" Attachment 2 -FHWA policy memorandum: "Implementation of Cargo Preference Act Requirements in the Federal-aid Highway Program" |
David Giongco | 01/21/16 | Superseded by LPP 16-03 |
| 15-05 - Bridge Preventative Maintenance Program Guidelines | Attachment 1-Bridge Preventive Maintenance Program Guidelines, December 2015 Attachment 2 -BPMP Plan Template |
Linda Newton | 12/23/15 | LAPG - Ch 06 |
| 15-04 - Local Assistance Highway Bridge Program Bridge Investment | Attachment 1-Bridge Investment Credit Concept Attachment 2 -Bridge Investment Credit Questions and Answers Attachment 3 -Bridge Investment Credit (BIC) Draft Office Bulletin Comments and questions from Districts and Local Agencies |
Reza Fereshtehnejad | 11/02/15 | LAPG - Ch 06 |
| 15-03 - Right of Way Certification (PDF) | Attachment A-Exhibit 13-B "Right of Way Certification" Attachment B -Memo "Right of Entry - Payment Before Possession" |
Linda W Tong | 08/14/15 | Superseded By LPP 16-04 |
| 15-02 - Local Agency Employee in Responsible Charge (PDF) | None | Mike Giuliano | 06/30/15 | Superseded By LPP 16-04 |
| 15-01 - Appropriation Year and Budget Authority (PDF) | Attachment A - Amendments to Section 3.5 | Daniel Burke | 03/12/15 | Superseded By LPP 16-04 |
| 14-08 - Notice to Proceed Submittal | None | Mike Giuliano | 11/12/14 | Superseded By LPP 16-04 |
| 14-07 - Environmental Procedures (PDF) | Attachment A - EX. 6E Categorical Exclusion Checklist | Lupe Jimenez | 11/05/14 | Superseded By LPP 16-04 |
| 14-06 - Review of the DBE Contract Goals and Good Faith Efforts - Pilot Study (PDF) | Attachment A - EX. 3A Request for Authorization to Proceed with Preliminary Engineering(Word) Attachment B - EX. 3B Request for Authorization to Proceed with Right of Way(Word) Attachment C - EX. 3C Request for Authorization to Proceed with Utility Relocation(Word) Attachment D - EX. 3D Request for Authorization to Proceed with Construction(Word) |
Henry Wells | 09/28/14 | LAPM - Ch 9 |
| 14-05 - Risk-Based Invoicing | Attachment A- Local Agency Invoice Review Checklist Attachment B1-B4 Billing Summary Attachment C Billing Summary Instructions |
Peter Anderson | 07/04/14 | LAPM - Ch 5 |
| 14-04 - Utility Clause Update-Buy America | Attachment 1- Ex. 14-G: Utility Agreement Clauses Attachment 2- Ex. 14-I: Local Agency/Utility Owner Special Agreement |
Linda W Tong | 04/28/14 | Superseded By LPP 16-05 |
| 14-03 - Use of Toll Credits in Lieu of Non-Federal Share Match for Local Assistance Federal-Aid Highway Projects | Attachment 1- Caltrans Toll Credit Use Policy Attachment 2- Toll Credit Use Example |
Robert Nguyen | 03/27/14 | Superseded By LPP 16-05 |
| 14-02 - ADA Requirements for Curb Ramps (PDF) | Rajalingam Valluvan | 03/18/14 | Superseded By LPP 16-04 | |
| 14-01 - LAPM Chapter 6 - Environmental Procedures (PDF) | Attachment 1- Exhibit 6E Categorical Exclusion Checklist Attachment 2- Exhibit 6F Categorical Exemption/Categorical Exclusion Determination Form |
Laura Walsh | 02/12/14 | Superseded By LPP 16-04 |
| 13-09 - LAPG Chapter 23-Local Agency STIP Projects (PDF) | Attachment - LAPG Chapter 23 - Local Agency STIP Projects | Jaime Espinoza | 10/31/13 | LAPG - Ch 23 |
| 13-08-Final Invoicing When Funds Lapse | Attachment 1 - Cooperative Work Agreement (CWA) Timeline Attachment 2 - Finance Letter Example |
Daniel Burke | 08/26/13 | Superseded by LPP 16-03 |
| 13-07R-Safe Harbor Indirect Cost Rate for Consultant Contracts (PDF) |
Safe Harbor Rate Form (PDF) |
Felicia Haslem | 07/03/18 | LAPM - Ch 10 |
| 13-06 -Revised LAPM Chapter 12 | Chapter 12 Plans, Specifications & Estimate | Henry Wells | 08/12/13 | LAPM - Ch 10, 12, 15, 16 |
| 13-05 -Transparency Act-DUNS Number | Exhibit 3E - Request for Authorization to Proceed Data Sheet(s) | Frank Cao | 07/16/13 | Superseded by LPP 16-03 |
| 13-04 - Highway Safety Improvement Program (PDF) | Highway Safety Improvement Program Guidelines (PDF) | Ted Davini | 04/29/13 | LAPG - Ch 9 & 10 |
| 13-03 - Construction Oversight Program | Construction Review Checklist | Tim Buchanan | 04/24/13 | Superseded by LPP 16-03 |
| 13-02 - LAPM Chapter 6 - Environmental Procedures | Local Assistance Procedures Manual Chapter 6 - Environmental Procedures | Germaine Belanger | 03/14/13 | Superseded by LPP 16-05 |
| 13-01 -Establishment of Pro Rata or Lump Sum (PDF) | Attachment 1 - Sample Projects Pro Rata and Lump Sum Funding Scenarios Attachment 2 - LAPM Exhibit 3-O (Finance Letter) Attachment 3 - FHWA Letter Dated October 26, 2012 (Fed Reimbursement Rate) Attachment 4 - FHWA Memorandum dated January 3, 2012 (Modifications when using Lump Sum) |
Adam Ambrosini | 01/31/13 | Superseded by LPP 16-03 |
| 12-05 -Revised Form FHWA-1273 for Federal-aid Construction Contracts | Attachment 1 - LAPM Exhibit 12-E, Attachment B Attachment 2 - Summary of Form FHWA-1273 Revisions (March 10, 1994 versus May 1, 2012) |
Eugene Shy | 07/31/12 | Superseded by DLA-OB 13-06 |
| 12-04 -Race Conscious Measures to include all DBEs | Director's Letter to Local Agency Local Agency Commitment Letter (WORD, PDF) Individual Forms in LAPM |
Jessica Del Nero | 06/29/12 | Superseded by LPP 14-01 |
| 12-03R LAPM Chapter 10 Consultant Selection | Chapter 10 Consultant Selection | David Saia | 11/30/12 (Revised) | Superseded by LPP 13-01 |
| 12-02 Highway Safety Improvement Program (HSIP) and High Risk Rural Roads Program (HR3) | HSIP and HR3 Program Guidelines HSIP/HR3 Application Form Instructions for HSIP/HR3 Application Form Local Roadway Safety Manual for California Local Road Owners |
Ted Davini | 04/20/12 | Superseded by OB-13-04 |
| 12-01 Pavement Preventive Maintenance | Pavement Management System Certification | Peter Anderson | 02/01/12 | Superseded By LPP 16-04 |
| 11-14 State-Legislated Safe Routes to School (SR2S) Program (PDF) | State-Legislated Safe Routes to School (SR2S) Program Guidelines Cycle 10 (PDF) Application for State-Legislated Safe Routes to School (SR2S) Program Cycle 10 - Application Summary (PDF) | Dawn Foster | 12/19/11 | LAPG - Ch 24 |
| 11-13 Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway System (PDF) |
Attachment A--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under an Environmental or Design Cooperative Agreement (Word) (Revised 08/01/2014) |
Patrick Louie | 12/02/11 | LAPM -Ch 2, 3, 4, 7, 12, 13, 15, 16, 19 |
| 11-12 $150,000 Simplified Acquisition Threshold | None | Eugene Shy | 12/02/11 | Superseded by LPP 13-01 |
| 11-11 Local Assistance Dispute Resolution Process | Dispute Resolution Process | Eugene Shy | 11/16/11 | Superseded by LPP 12-02 |
| 11-10 Preliminary Environmental Screening Form for Non-Infrastructure Projects [PES(NI)] | PES(NI) Form Instructions for Completing the PES(NI) Form Undertakings Exempt From Further Review Memo Dated June 13, 2011 Non-Infrastructure Project Natural Environmental Study - No Effect Memo Dated November 8, 2011 |
Germaine Belanger | 11/08/11 (Revised) | Superseded by OB-13-02 |
| 11-09 Right of Way Certification - Short Form (Exhibit 13-A) | Exhibit 13-A Short Form - Right of Way Certification for Local Assistance Project | Ray Zhang | 6/24/11 | Superseded by LPP 13-02 |
| 11-08 Authorization of Non-Infrastructure Federal-aid Projects | Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project Non-Infrastructure Project Work Plan (Sample) |
Ray Zhang | 6/24/11 | Superseded by LPP 12-01 |
| 11-07-Capital Subvention Reimbursement Allocation | Exhibit 3-H Request for Capital Subvention Reimbursement Allocation | Adam Ambrosini | 05/09/11 | Superseded OB 16-03 |
| 11-06-Federal Safe Routes To School (SRTS) Program (PDF) | Chapter 24 - Federal Safe Routes to School Program Guidelines (PDF) | Dawn Foster | 4/15/2011 | LAPG - Ch 24 |
| 11-05-Preliminary Engineering Phase Over 10 Years | None | Chris Jensen | 03/24/11 | Superseded By LPP 16-04 |
| 11-04-Evaluating and Submitting Good Faith Efforts | Evaluation of Good Faith Effort | Henry Wells | 03/15/11 | Superseded by LPP 14-01 |
| 11-03-Federal-Aid Funds Inactive Obligation Management (PDF) | None | Chris Jensen | 3/09/11 | Rescinded 4-9-13 |
| 11-02-Local Assistance Highway Bridge Program High Cost Projects Programming Policy and Procedures (PDF) | Exhibit A: Sample Funding Commitment Letter (PDF) Exhibit B: Sample Funding Sheet for use in Exhibit A (PDF) |
Eric Bost | 02/24/11 | LAPG - Ch 6 |
| 11-01-Local Assistance Highway Bridge Program Project Prioritization Policy (PDF) | None | Eric Bost | 02/24/11 | LAPG - Ch 6 |
| 10-16 – Chapter 19 Project Oversight and Process Reviews | Chapter 19 - Project Oversight and Process Reviews | Eugene Shy | 12/21/10 | Superseded by LPP 11-01 |
| 10-15 – Deletion of Exhibit 13-A "No Right of Way Certification" | None | Eugene Shy | 11/18/10 | Superseded by LPP 11-05 |
| 10-14 – $1 Million Pre-award Audit Threshold | None | David Saia | 11/15/10 | Superseded by LPP 11-05 |
| 10-13 – Interim Guidance on the Use of Project Labor Agreements | Executive Order 13502 of February 6 2009 | Eugene Shy | 10/25/10 | Superseded by LPP 11-05 |
| 10-12 - Conflict of Interest Certification | Conflict of Interest Statement Certification | April Nitsos | 09/23/10 | Superseded by LPP 11-05 |
| 10-11 - Highway Safety Improvement Program (HSIP) | HSIP Guidelines | Ted Davini | 09/01/10 | Superseded by OB 12-02 |
| 10-10 - High-Risk (Formerly “Major”) ITS Project Procedure Change | Revised Ch.13 of LAPG Revised Exhibit 3-A of LAPM |
Frank Cao | 08/03/10 | Superseded by LPP 12-01 |
| 10-09 - Use of Toll Credits | Updated Exhibits in Ch.3 of LAPM Caltrans Toll Credit Policy |
Rihui Zhang | 07/22/10 | Superseded by LPP 12-01 |
| 10-08 - HPP Program (PDF) | High Priority Projects Program Guidelines | April Nitsos | 05/28/10 | Superseded by LPP 11-05 |
| 10-07 - Discontinuance of Local Agency AADPL | Interim Exhibit 9-B : Local Agency DBE Annual Submittal Form | Henry Wells | 05/28/10 | Superseded by LPP 14-01 |
| 10-06 - Documenting and Transmitting Environmental Decisions (PDF) | Revised Ch.6 of LAPM | Margaret.Buss | 05/20/10 | Superseded by LPP 11-05 |
| 10-05 - State Legislated Safe Routes to School (SR2S) Program (PDF) | Cycle_9_Guidelines Cycle_9_Application | Dawn Foster | 04/14/10 | Superseded by DLA-OB 11-14 |
| 10-04 - Highway for Life Program | HfL Application Template and Instructions | April Nitsos | 04/07/10 | Superseded by LPP 11-05 |
| 10-03 Prevention of Consultant Selection Conflicts of Interest | Revisions to Chapter 10.8 of the LAPM Exhibit 10-T "Panel Member Conflict of Interest and Confidentiality Statement" Exhibit 10-U "Consultant in Management Position Conflict of Interest and Confidentiality Statement" |
Eugene Shy | 03/22/10 | Superseded by LPP 11-05 |
| 10-02 Local Assistance Highway Bridge Program Prioritization Policy | None | Eric Bost | 01/21/10 | Superseded by DLA-OB 11-01 |
| 10-01 Highway Bridge Programming FTIP Procedures (PDF) | None | Eric Bost | 01/21/10 | LAPG – Ch 6, 7, 12 |
| 09-06 - Use of ARRA Funding For Force Account Work (PDF) | 23CFR635.205(b) | Eugene Shy | 08/31/09 | Expired 09/30/10 |
| 09-05 - Progress Invoice review | Invoice Review Checklist Bid Summary/Cost to Date Form |
Bill Sandoval | 11/19/10 (Revised) | superseded by DLA-OB 14-05 |
| 09-04 - Highway Safety Improvement Program | HSIP Guidelines HSIP Application |
Randy Ronning | 07/21/09 | Superseded by DLA-OB 10-11 |
| 09-03 - Using the Internet for Federal Wage Rates (PDF) | Revisions to Chapter 12 of the LAPM | Eugene Shy | 07/14/09 | Superseded by LPP 11-05 |
| 09-02-Independent Assurance Services for Local Agencies | None | Eugene Shy | 03/05/09 | Superseded by LPP 12-01 |
| 09-01-State-legislated Safe Routes to School (SR2S) Program (PDF) | State-legislated Safe Routes to School (SR2S) Program Guidelines State-legislated Safe Routes to School (SR2S) Program Application (8th Cycle) |
Joyce Parks | 01/15/09 | Superseded by DLA-OB 10-05 |
| 08-01-Office Bulletins (PDF) | Approving Office Chiefs and Committee Chairs(Revised 10/05/12) District Comments |
David Saia | 09/25/08 | Expired |