Forms and Templates

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Subject Area

• PEAR
• NEPA and NEPA Assignment
• Air Quality
• Annotated Outlines/Writing Templates/Re-Validation Form
• Notices
• CEQA
• Biological Technical Documents
• Cultural Studies
• Energy
• Noise Guidance
• Environmental Commitment Compliance
• Water Quality
• Other

PEAR

• Blank PEAR Format (DOCX) (posted 07-02-20)
• Blank Mini-PEAR Format (DOCX) (posted 07-02-20)
• Attachment A - PEAR Environmental Studies Checklist (DOCX) (posted 06-24-20)
• Attachment B - Mitigation and Compliance Cost Estimate (MCCE) (DOCX) (posted (07-02-20)
• Attachment D -  Caltrans staff should use the “Bottom Up Tool.”  External partners should contact their local Caltrans district office for direction.

NEPA and NEPA Assignment 

• CEQA Exemption/NEPA Categorical Exclusion (CE/CE) Form (DOCX) (posted 06-02-22)
• Categorical Exclusion Checklist (DOCX) (posted 04-19-22)
• Internal Quality Certification (DOCX) (posted 10-26-21)
• External Readiness Certification (DOCX) (posted 11-19-21)
• District Quality Control Checklist (PDF) (posted 03-02-20)
• Instructions for Using Uniform Environmental Filing System (PDF)
• Template for Uniform Filing System Tabs (DOCX) (posted 06-24-20)
• Environmental Document Review Checklist (DOCX) (posted 06-19-20) 

Air Quality

• Air Pollution Standards Table (DOCX) (posted 05-29-20)
• Air Quality Report Annotated Outline (DOCX) (posted 12-15-17)
• Air Quality Conformity Analysis Annotated Outline (DOCX) (posted 02-12-14)
• Air Quality Conformity Analysis Cover Letter (sample) (DOCX) (posted 10-14-20)
• Air Quality Conformity Findings Checklist (DOCX) (posted 02-18-22)
• Air Quality Conformity Public Notice Language (PDF) (posted 06-30-20)
• Conformity Streamlining Exemption Form (DOCX) (posted 05-12-20)
• Ambient Air Quality Standards can be found on the California Air Resources Board website
• FHWA Submittal Package Checklist (DOCX) (posted 02-18-22)

Annotated Outlines/Writing Templates/Re-Validation Form

• IS/EA Annotated Outline (DOCX) (posted 06-02-22)
• EIR/EA Annotated Outline (DOCX) (posted 06-02-22)
• EIR/EIS Annotated Outline (DOCX) (posted 06-02-22)
• NEPA Only EIS (DOCX) (posted 06-02-22)
• NEPA Only EA (DOCX) (posted 06-02-22)
• Streamlined EA Writing Template (DOCX) (posted 06-02-22)
• Climate Change Annotated Outline Capacity Increasing (DOCX) (posted 02-18-22)
• Climate Change Annotated Outline Non-Capacity Increasing (DOCX) (posted 02-18-22)
• 2019 Annotated Outline Update: Summary of Changes and Grandfathering Guidelines (PDF) (posted 12-10-19)
• Draft EIR/EIS Distribution List Sample (DOCX) (posted 04-27-16)
• Final EIR/EIS Distribution List Sample (DOCX) (posted 04-27-16)
• NEPA/CEQA Re-Validation Form (DOCX) (posted 05-29-20)
• FONSI Sample (DOCX) (posted 06-02-22)
• Programmatic Section 4(f) Evaluation (DOCX) (posted 02-08-13)
• The Title VI Policy Statements can be found on the Caltrans Title VI website

Notices

CEQA

• Notice of Intent to Adopt a ND or MND: Follow the guidance in Chapter 11 and Appendix HH of the PDPM
• Notice of Exemption (NOE) (PDF)  (posted 12-08-21)
• Notice of Completion (NOC) (PDF) (posted 12-08-21)
• Notice of Preparation (NOP) (PDF) (posted 12-08-21)
• Notice of Determination (NOD) (PDF) (posted 12-08-21)

NEPA

• Notice of Availability - FONSI (DOCX) (posted 02-05-20)
• Notice of Intent - EIS Sample (DOCX) (posted 06-29-20)
• Notice of Statute of Limitations on Claims (DOCX) (posted 06-24-20)
• FHWA Instructions for Submitting Notice of Statute of Limitations (SOL) to the Federal Register (PDF) (posted 11-20-18)
  Note: Larry Vinzant has retired. Send draft SOLs to Shawn Oliver and David Tedrick for review.

CEQA

• EIR Certification Form (DOCX) (posted 05-12-20)
• CEQA Checklist (DOCX) (posted 06-19-20)
• Negative Declaration (ND) (DOCX) (posted 03-02-20)
• Mitigated Negative Declaration (MND) (DOCX) (posted 03-02-20)
• Statement of Overriding Considerations Form (DOCX) (posted 05-12-20)
• Findings (DOCX) (posted 05-29-20)

Biological Technical Documents

• Quality Control and Assurance for Biological Technical Documents (PDF)
• Natural Environment Study (NES) (DOCX) (posted 08-12-2022)
• NESMI (DOCX) (posted 08-12-2022)
• Guidance for District Submittals for Alternative Natural Environment Study (Minimal Impact) (NES MI) - No Effect (PDF)
• Biological Assessment (BA) (DOCX) (posted 06-25-2020)
• USFWS Biological Assessment Checklist (DOCX) (posted 10-28-2020) 
• NMFS Biological Assessment Checklist (DOCX) (posted 10-28-2020) 

Cultural Studies

• Cultural Resources Compliance Document templates

Energy

• Energy Analysis Outline-Memo Format (DOCX) (posted 04-29-22)

Noise Guidance

• Annotated Noise Study Report Outline (DOCX) (posted 04-01-15)
  (to be completed by the Noise Specialist)
  • Figure 5.1 (PDF) (posted 05-21-20)
• Annotated Noise Abatement Decision Report Outline (DOCX) (posted 10-04-12)
  (to be completed by the Project Engineer)

Environmental Commitment Compliance

• PS&E / Ready to List Review Tool (DOCX) (posted 06-23-20)
• Certificate of Environmental Compliance at CCA (MS 600) (DOCX) (posted 05-29-20)
• Certificate of Environmental Compliance at Project Closeout (MS 800) (DOCX) (posted 05-29-20)
• Environmental Certification (PDF) (posted 05-29-20)
• Environmental Commitments Record (ECR) Form (DOCX) (posted 11-12-20)

• Sample Environmental Commitments Record (ECR) (PDF) (posted 11-12-20)

Water Quality

• Water Quality Assessment Report Template (DOCX) (posted 02-09-18)
• Water Quality Scoping Questionnaire (DOCX) (posted 05-21-20)

Other

• Floodplain Forms: Location Hydraulic Study (DOCX) (posted 06-23-20)
  • For Local Assistance projects, please use the form located on the Local Assistance page
• Floodplain Forms: Summary of Floodplain Encroachment Report (DOCX) (posted 06-23-20)
  • For Local Assistance projects, please use the form located on the Local Assistance page
• The following forms can be found on the Natural Resources Conservation Service website under FPPA Forms and Resources:
  • Form NRCS-CPA-106 (corridor type projects)
  • Form AD-1006 (non-corridor type projects)
• Sample Environmental Study Request (ESR) Form (DOCX) (posted 11-19-20)