Project Development Procedures Manual (PDPM)

The Project Development Procedure Manual (PDPM) provides the framework of policies and procedures for developing State highway improvement projects.

The PDPM consists of three Parts and two Appendices sections as follows:

  • Part 1 (Chapters 1 to 7) contains general information.
  • Part 2 (Chapters 8 to 15) describes the project development process in a chronological manner.
  • Part 3 (Chapters 16 to 32) contains specific project development procedures of specialized nature.
  • Appendices "A" through "Z" contain guidelines for various project development reports.
  • Appendices "BB" through "QQ" contain project development forms and letters plus policy and procedures documents.

When a chapter or appendix receives a comprehensive update, the date will be updated on all pages within the chapter or appendix to coincide with the date of the manual change transmittal. The locations of revisions are denoted by a vertical line within the outside margin of the manual.

Labels are added to the Table of Contents to indicate that the manual change has occurred in the last six months, and a general description of the comprehensive update is included in the Manual Change Section.

For other updates that are not comprehensive, the date is not changed within the chapter or appendix and usually there is no manual change transmittal.  However, a letter is appended to the existing date, and the locations of revisions are denoted by a vertical line within the outside margin of the manual.

The letter codes are:

  • A – Addendum: A minor error was discovered after publishing and text was added or corrected
  • L – Link: At least one hyperlink was updated
  • M – Modification: A minor change was made to keep the manual internally consistent

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All PDPM Chapters - Complete Download Version (Updated 5/1/2019) (PDF)

All PDPM Appendices - Complete Download Version (Updated 5/1/2019) (PDF)

Table of Contents

Project Development Procedures Manual
(Chapters/Appendices/Templates)
Last Updated
Front Cover (PDF)  
Back Cover (PDF) None
Foreword (PDF) 9/3/2019
Revision Request (PDF) 10/4/2017
Table of Contents (PDF) 9/3/2019
Part 1 - General Information (Chapters 1-7)
Chapter 1: Introduction (PDF) 7/1/1999 L
Chapter 2: Roles and Responsibilities (PDF) 2/12/2016 A
Chapter 3: Involvement of Caltrans Functional Units (PDF) 12/18/2015 A
Chapter 4: Programming (PDF) 7/1/1999 L
Chapter 6: Project Cost, Scope and Schedule Changes (PDF) 12/15/2007 L
Chapter 7: Uniform Filing System (PDF) 12/15/2007 A
Part 2 - The Project Development Process (Chapters 8-15)
Chapter 8: Overview of Project Development (PDF) 12/12/2016 A
Chapter 9: Project Initiation (PDF) 9/28/2018
Chapter 10: Formal Project Studies (PDF) 3/20/2014 A
Chapter 11: Public Hearing (PDF) 12/17/2008 L
Chapter 12: Project Approvals and Changes to Approved Projects (PDF) 9/28/2018 A
Chapter 13: Project Related Permits, Licenses, Agreements, Certifications and Approvals (PDF) 9/23/2016 A
Chapter 14: Preparation of Project Plans (PDF) 6/21/2013 A
Chapter 15: Final Project Development Procedures (PDF) 3/4/2010 A
Part 3 - Specific Project Development Procedures  (CHAPTERS 16-32)
Chapter 16: Cooperative Agreements (PDF) 7/9/2014 L
Chapter 17: Encroachments and Utilities (PDF) 12/13/2016
Chapter 18: Environmental Contamination (PDF) 2/28/2006 A
Chapter 19: Value Analysis (PDF) 6/14/2013 L
Chapter 20: Project Development Cost Estimates (PDF) 10/9/2014 L
Chapter 21: Design Standards Decisions (PDF) 7/2/2018 A
Chapter 22: Community Involvement (PDF) 7/1/1999 A
Chapter 23: Route Adoptions (PDF) 7/1/1999 L
Chapter 24: Freeway Agreements (PDF) 1/22/2016 A
Chapter 25: Relinquishments (PDF) 2/13/2018 A
Chapter 26: Disposal of Rights-of-Way for Public or Private Road Connections (PDF) 2/12/2016
Chapter 27: Access Control Modification (PDF) 9/20/2016 A
Chapter 28: Resolutions of Necessity (PDF) 12/15/2007 M
Chapter 29: Landscape Architecture (PDF) 5/24/2018 A
Chapter 30: Highway Traffic Noise Abatement (PDF) 6/18/2009 L
Chapter 31: Nonmotorized Transportation Facilities (PDF) 10/31/2014
Chapter 32: Lands and Buildings Facilities (PDF) 9/2/2008 L
Appendices: Preparation Guidelines for Project Development Initiation and Approval Reports  
Appendices A through QQ Preface 9/3/2019
Appendix A: Preparation Guide for Project Study Report-Project Report (PDF) 9/29/2018
Appendix A Template: PSR-PR (DOCS) None
Appendix C: Deleted - Facility Project Study Report (Lands and Buildings) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] Deleted
Appendix C: Deleted - Facility Project Study Report (Lands and Buildings) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] - Template  Deleted
Appendix D: Preparation for Project Report (New Highway Planting or Roadside Rehabilitation (PDF) 1/10/2014 M
Appendix D Template: PR (DOCX) None
Appendix E: Deleted - Project Study Report Data Sheet (New Highway Planting or Highway Planting Restoration) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] Deleted
Appendix E: Deleted - Project Study Report Data Sheet (New Highway Planting or Highway Planting Restoration) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] - Template  Deleted
Appendix G: Deleted - Project Scope Summary Report (Roadway Rehabilitation) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance]  Deleted
Appendix G: Deleted - Project Scope Summary Report (Roadway Rehabilitation) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] - Template Deleted
Appendix H: Deleted - Capital Preventative Maintenance Project Report [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] Deleted
Appendix H: Deleted - Capital Preventative Maintenance Project Report [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] - Template Deleted
Appendix I: Permit Engineering Evaluation Report (PDF) 7/9/2007 A
Appendix I Template: PEER (DOCX) None
Appendix K: Preparation Guidelines for Project Report (PDF) 9/23/2016 M
Appendix K Template: PR (DOCX) None
Appendix L: Project Study Report (PDF) 9/28/2018
Appendix L Template: PSR (DOCX) None
Appendix L Template: Design Scoping Index (DOCX) None
Appendix M: Project Report (Safety Roadside Rest Area) (PDF) 1/18/2005 M
Appendix M Template: Contact Landscape Architect Program District Coordinator for template None
Appendix P: Deleted - Project Scope Summary Report (Structure Rehabilitation) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] Deleted
Appendix P: Deleted - Project Scope Summary Report (Structure Rehabilitation) [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] - Template  Deleted
Appendix Q: Project Report (Roadside Safety Improvements) (PDF) 1/10/2014 M
Appendix Q Template: PR (DOCX) None
Appendix R: Deleted - Small Capital Value Projects Project Initiation Document  [Note: See SHOPP Project Initiation Report (PIR) Guidance Report] Deleted
Appendix R: Small Capital Value Projects Project Initiation Document  [Note: See SHOPP Project Initiation Report (PIR) Guidance Report] Template: Deleted Deleted
Appendix S: Project Study Report-Project Development Support Project Initiation Document (PDF) 9/28/2018
Appendix S Template: PSR-PDS STIP (DOCX) None
Appendix S Template: PSR-PDS Estimate (DOCX) None
Appendix T: Deleted - Bridge Maintenance Project Scope Summary Report [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] Deleted
Appendix T: Deleted - Bridge Maintenance Project Scope Summary Report [NOTE: See SHOPP Project Initiation Report (PIR) Guidance] - Template  Deleted
Appendix X: Deleted - Project Study Report (Safety Roadside Rest Area) [NOTES:  (1) See SHOPP Project Initiation Report (PIR) Guidance; and (2) The current template can be obtained from the appropriate Landscape Architecture Program District Coordinator] Deleted
Appendix X: Deleted - Project Study Report (Safety Roadside Rest Area) - Template  Deleted
Appendix Z: Relinquishment Approval Report (PDF) 2/13/2018
Appendix Z Template: Relinquishment Approval Report (DOCX) None
Appendices: Project Development Forms and Letters Plus Policy and Procedures Documents
Appendix BB: Design Standard Decision Documentation (PDF) 7/2/2018 A
Appendix BB Template: Design Standard Decision Document (DOCX) None
Appendix CC: Preparation Guidelines for Freeway Agreement (PDF) 1/22/2016 A
Appendix CC Template: Freeway Agreement (DOCX) None
Appendix DD: Preparation Guidelines for Initial Site Assessment Checklist for Hazardous Waste (PDF) 7/1/1999M
Appendix EE: Highway Planting "One Liner" and Design Intent Statement (DIS) (PDF) 1/18/2005
Appendix EE Template: Highway Planting "One Liner" and Design Intent Statement (DIS) (DOC) None
Appendix GG: Project Data Checklists (PDF) 9/2/2008 M
Appendix GG Template: Project Data Checklists (DOCX) None
Appendix HH: Public Involvement (PDF) 3/14/2007
Appendix HH Template: Public Involvement (DOCX) None
Appendix II: Rescissions (PDF) 7/1/1999
Appendix II Template: Rescissions (DOCX)  None
Appendix JJ: Preparation Guidelines for Resolution of Necessity (PDF) 12/15/2007 M
Appendix JJ Template: Preparation Guidelines for Resolution of Necessity (DOCX) None
Appendix LL: Utility Policy Certification and Utility Matrix (PDF) 7/8/2016 L
Appendix LL Template: Utility Policy Certification (DOCX) None
Appendix LL Template: Utility Matrix (XLS) None
Appendix QQ: Preparation Guidelines for Survey File (PDF) 9/2/2008
Appendix QQ Template: Additional Instructions (DOC) None
Appendix QQ Template: Datum Listing (DOC) None
Appendix QQ Template: Proj Ref List 8x 14 (DOC) None
Appendix QQ Template: Project Ref List (DOC) None
Appendix QQ Template: Checklist (DOC) None
Appendix QQ Template: Verification (DOC) None