Applications & Forms

To further expedite the processing of your Encroachment Permit Application Package (EPAP), please submit them via the new Caltrans Encroachment Permit System (CEPS). For more information, visit the CEPS Frequently Asked Questions.

EPAPs are still being accepted via email or fax by your local District Encroachment Permits Office. Our staff will process your submittal and respond to your request as soon as possible.

Payments should be mailed in (payable to "Caltrans" or "California Department of Transportation"). Please include on the memo line:

• the permit tracking number and/or
• the County, Route and Post Mile location of your proposed encroachment

Your local District Encroachment Permits Office can provide you the information needed to make credit card payments over the phone if needed.

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Caltrans Goal - Stewardship and Efficiency

Performance Target: approve or deny 90 percent of the accepted Encroachment Permit Application Packages within 30 calendar days.

As part of Caltrans' continuous effort to improve its services, a multi-disciplinary team studied the current encroachment permit process and recommended the changes below to achieve the performance target.

Effective May 1, 2019, Caltrans will be following the new recommended process of accepting only complete Encroachment Permit Application Packages. Each package will be screened for completeness using the appropriate checklist:

Experiencing issues accessing a form?

• E.P. Application Check List (TR-0402) (Rev 12/18)
• E.P. Application Check List - Landscaping (TR-0412) (Rev 06/19)
• E.P. Application Check List - Special Event (TR-0410) (Rev 01/24)
  • Informational video - Applying for a Special Event Permit (YouTube link)
• E.P. Application Check List - Traffic Control (TR-0411) (Rev 07/23)
• E.P. Application Check List - Utilities and broadband (TR-0413) (Rev 03/23)
• Applicant's Check List to determine appropriate review process (TR-0416) (Rev 01/23)
  • Informational video - Caltrans Encroachment Projects Processes (YouTube link)

Caltrans timeline for processing Encroachment Permit Application Packages (EPAP)

1. Submittal: Every EPAP submittal must be screened by a Permit Engineer before it is accepted.
2. Pre-Screen: A Pre-EPAP-Submittal-Conference is required if an EPAP is considered as high-impact (e.g., Signal Lighting, Commercial Development, Landscape work on Conventional Highways and Freeways).
3. Screen: Accept or return the EPAP within 2 business days from the date of submittal.
4. Review: Provide applicant with a list of additional information and/or document(s) required to process the EPAP within 14 calendar days from the date of submittal.
5. Response: Deny EPAP if applicant does not provide requested revisions, information and/or document(s) within 10 calendar days.
6. General: Approve or deny EPAP within 30 calendar days.

• District Encroachment Permits Offices' Contact Information

Applications/Instructions

Experiencing issues accessing a form?

• Informational video - Complete Standard Encroachment Permit Application Package (YouTube link)
• Informational video - Submitting an Encroachment Permit Application Package (YouTube link)
• Informational video - Applying for a Special Event Permit (YouTube link)
• ** NEW ** Caltrans Encroachment Permit System (CEPS)  
• Standard Encroachment Permit Application (TR-0100) (Rev 05/23)
  • Contractor(s) Authorization Form (TR-0429) (Rev 12/22)
  • Postmile Services Postmile Query Tool
  • Encroachment Permits Hourly Rate Adjustment (PDF)
  • Encroachment Permits Hourly Rate Adjustment FAQs (PDF)
  • Encroachment Permit Fee Calculation Sheet (TR-0406) (Rev 09/21)
  • District Encroachment Permit Offices' Contact Information
  • Fee Schedule (TR-0166) (PDF) (Rev 07/23)
  • E.P. Application Checklist (TR-0402) (Rev 12/18)
  • Certification of Compliance with ADA (TR-0405) (Rev 03/15)
  • Plan Set Requirements (PDF)
  • Instructions for folding plans (PDF)
  • Encroachment Permit Application Guide Booklet (PDF)
  • Utility Encroachments Permit Application Guide Booklet (including broadband) (PDF)
  • Design Standard Decision Document for Utility Pole Work Template (DOCX) 
• Adopt-A-Highway Program / Application
• Chain Installer Application (TR-0106) (Rev 10/22)
• Drones (Unmanned Aircraft Systems)
• Filming on California Roadways
• Outdoor Advertising
• Specific Service (Business Logo) Sign Program
• Transportation Permits (Oversize/Overweight Vehicles)
• Tourist Oriented Directional Signs (TODS) Program
• Wired Broadband Facilities

Related Encroachment Permit Forms (for internal forms, please use CEFS)

• Applicant's Check List to determine appropriate review process (TR-0416) (Rev 01/23)
• Certification by Contractor (TR-0113) (Rev 04/97)
• Certification of Compliance with ADA (TR-0405) (Rev 03/15)
• Certification of Structural Experience (TR-0133) (Rev 02/04)
• Contractor(s) Authorization Form (TR-0429) (Rev 12/22)
• Consent Letter (TR-0131) (Rev 10/23)
• Data for High Voltage Cables on Bridges (DS-M-0080) (Rev 06/05)
• Design Standard Decision Document for Utility Pole Work Template (DOCX)
• Dig Smart Policy Exception Request (TR-0431) (Rev 10/23)
• Encroachment Permit Administrative Route Slip (TR-0154) (Rev 04/22)
• Encroachment Permit Tree Removal Request (TR-0168) (Rev 01/24)
• Kiosk Advertising/Display Agreement (TR-0401) (Rev 05/09)
• Newspaper Distribution Agreement (TR-0150) (Rev 05/09)
• Notice of Completion (TR-0128) (Rev 06/01)
• Notice of Materials to be Used (CEM-3101) (Rev 09/19)
• Notification of Non-Compliance (TR-0134) (Rev 07/13)
• Payment Bond (TR-0018) (Rev 07/17)
• Permit Engineering Evaluation Report (PEER) (TR-0112) (Rev 12/23)
• Performance Bond (TR-0001) (Rev 07/17)
• Positive Work Zone Protection Determination (CEM-1302) (Rev 05/22)
• Positive Work Zone Protection Supplement (CEM-1303) (Rev 08/21)
• Storm Water Inspection Form (TR-0135) (Rev 02/19)
• Unmanned Aircraft Systems (UAS) Operation Data (TR-0414) (Rev 10/23)
• Unmanned Aircraft Systems (UAS) Post Operation Data (TR-0415) (Rev 10/23)
• Visibility Improvement Request (TR-0165) (Rev 08/23)
• Visibility Improvement Request Sample Letter (PDF) (being revised)

 

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