ATP Project Reporting
Reporting requirements impacted by COVID-19 include conducting user counts (Plan projects are excluded from count requirements).
Before Counts: Most projects can use the counts provided in the application. If there were none provided in the application, before counts should be conducted as-is.
Projected After Counts/Completion Report: This step shouldn’t be affected by COVID-19. Projected counts are required in the Completion Report six months after the construction contract is accepted, project becoming operable (open to the public), or all non-infrastructure activities are complete, whichever comes sooner.
Actual After Counts/Final Delivery Report: This step is affected by COVID-19. Actual after counts are required in the Final Delivery Report within 180 days after all project activities are complete (including actual after counts). If an extension (this is not a time extension) is necessary, please notify email@example.com.
All projects, except Plan projects, require before and after counts. Before counts must be conducted no more than six months before the construction phase begins. When conducting counts, the use of the Interim Count Guidance (PDF) is required.
Upon acceptance into the Active Transportation Program (ATP), project sponsors must submit quarterly Project Progress Reports, a Completion Report and a Final Delivery Report to Caltrans toward implementation of a project to ensure projects are executed in a timely fashion and within the approved scope and budget.
Progress Reporting Process
CalSMART is an online reporting tool used for quarterly Progress Reporting on Senate Bill 1 programs, including the ATP. To register for an account, go to calsmart.dot.ca.gov and request access to the “Other SB 1 Funded Programs” module.
Quick-Build Progress Reporting: Quick-Build Progress Reports are NOT submitted via the CalSMART reporting system. Quick-Build Progress Reports will be submitted via an excel reporting template (link pending).
The table below indicates the most current Progress Reporting deadlines. Progress Reports cover current and future anticipated milestones, expenditures and benefits of a project. Caltrans will review Progress Reports and if submitted with missing or incorrect information, those reports will be sent back for corrections. If a report is sent back and the corrections are not made by the correction deadline – the project sponsor may be considered non-compliant with the SB 1 Accountability and Transparency Guidelines and reported to the Commission.
|FY 2020/21 Quarter 3 Progress Reporting Timeline
*non-compliant agencies will be reported to Commission in March 2021
|CalSMART will send reporting notice
|CalSMART will open for reporting||04/01/2021|
|Progress reports due to CalSMART||04/15/2021|
|Corrections requested by Caltrans due from project sponsor||04/30/2021|
CalSMART Reporting Instructions
If a Completion Report is submitted during the reporting period, a Progress Report is still due for that quarter.
For questions regarding ATP Quarterly Progress Reporting, please contact firstname.lastname@example.org.
For Completed Projects
*Completion Reports are due within six months of construction contract acceptance or the project becoming operable (open to the public), or all Non-Infrastructure (NI) activities are complete. Projected after user counts are required in the Completion Report.
*Final Delivery Reports are due within 180 days of the conclusion of all remaining project activities beyond the acceptance of the construction contract to reflect final project expenditures, any changes that occurred after submittal of the Completion Report and actual after user counts are required using the Interim Count Guidance (PDF).
As of January 1st, Completion and Final Delivery Reports are included for submittal in CalSMART. When completing a Progress Report and an Actual Completion Date is entered in the past, CalSMART will ask if you’d like to change your Progress Report to a Completion or Final Delivery Report. Completion and Final Delivery Reports can only be completed and submitted during an open reporting period.There are also supplemental documents required:
- 1. The Local Assistance Program Guidelines Exhibit 22-T (PDF) is currently under construction to decrease information required now that CalSMART includes the form. However, until it is updated, remediated and posted the following is still required via the pdf form:
a. General Project Information
b. Projected counts in the Completion Report and actual after counts in the Final Delivery Report
c. Before and after photos (CalSMART only allows 1 photo for before and 1 for after but more are preferred in order to show the benefits of the program) If there are faces of minors in the before and/or after photos you must also submit a photo release form
d. Corps usage
e. Any other qualitative or quantitative benefits
- 2. If your project has non-infrastructure components, the NI and Combo Project Details Sheet (DOCX) must be submitted with the Completion Report.
- 3. If your project is a PLAN, the PLAN Project Details Sheet (DOCX) must be submitted with the Completion Report.
- For questions regarding Completion and Final Delivery Reporting, please contact email@example.com.
All reporting provisions specified in the SB 1 Accountability and Transparency Guidelines apply to ATP projects, including the report content, submission timeline and consequences for noncompliance.
For project specific and call for projects questions, please contact your:
For general program questions you may contact:
- Desiree Fox (Districts 1, 2, 3, 4, 5, 10), Teresa McWilliam (Districts 6, 7, 8, 9, 11, 12) or Emily Abrahams (Non-Infrastructure and Plan Project).
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