ATP Project Reporting
Reporting requirements impacted by COVID-19 include conducting user counts (Plan projects are excluded from count requirements).
Before Counts: Most projects can use the counts provided in the application. If there were none provided in the application, before counts should be conducted as-is.
Projected After Counts: Projected counts are required in the Completion Report six months after the construction contract is accepted, project becoming operable (open to the public), or all non-infrastructure activities are complete, whichever comes sooner.
Actual After Counts: Actual after counts are required in the Final Delivery Report within 180 days after all project activities are complete (including actual after counts).
All projects, except Plan projects, require before and after counts. Before counts must be conducted no more than six months before the construction phase begins. When conducting counts, the use of the Interim Count Guidance (PDF) is required.
For more information on user counts and Completion and Final Delivery reporting, please scroll down to the "For Completed Projects" section.
Upon acceptance into the Active Transportation Program (ATP), project sponsors must submit quarterly Project Progress Reports, a Project Completion Report and a Final Delivery Report to Caltrans toward implementation of a project to ensure projects are executed in a timely fashion and within the approved scope and budget.
Progress Reporting Process
CalSMART is an online reporting tool used for quarterly progress reporting on Senate Bill 1 programs, including the ATP. To register for an account, go to calsmart.dot.ca.gov and request access to the “Other SB 1 Funded Programs” module.
The table below will indicate the most current reporting deadlines. Progress reports will cover the future anticipated milestones, expenditures and benefits of a project. Caltrans will review progress reports and if submitted with missing or incorrect information, those reports will be sent back for corrections. If a report is sent back and the corrections are not made by the correction deadline – the project sponsor may be considered non-compliant with the SB 1 Accountability and Transparency Guidelines. Below is the schedule for next reporting::
|FY 2020/21 Quarter 2 Progress Reporting Timeline
*non-compliant agencies will be reported to Commission in October
|CalSMART will send reporting notice
|CalSMART will open for reporting||10/01/2020|
|Progress reports due to CalSMART||10/15/2020|
|Corrections requested by Caltrans due from project sponsor||10/31/2020|
For questions regarding ATP Quarterly Progress Reporting, please contact firstname.lastname@example.org.
For Completed Projects
*Completion Reports are due within six months of construction contract acceptance or the project becoming operable (open to the public), or all Non-Infrastructure (NI) activities are complete. Projected after user counts are required in the Completion Report.
*Final Delivery Reports are due within 180 days of the conclusion of all remaining project activities beyond the acceptance of the construction contract to reflect final project expenditures, any changes that occurred after submittal of the Completion Report and actual after user counts are required using the Interim Count Guidance (PDF).
If your project meets these requirements, complete the Local Assistance Program Guidelines Exhibit 22-T (PDF) with the Exhibit 22-T Instructions (DOCX). Exhibit 22-T doubles as the Completion and the Final Delivery Report. If your project has non-infrastructure components, the NI and Combo Project Details Sheet (DOCX) must be submitted with the Completion Report. If there are faces of minors in the before and/or after photos you must also submit a photo release form. If your project is a PLAN, the PLAN Project Details Sheet (DOCX) must be submitted with the Completion Report.
- When submitting the Completion Report, check the Completion Report box, complete form, save, and submit.
- When submitting your Final Delivery Report, uncheck the Completion Report box, check the Final Delivery Report box, make updates, save, and submit.
Commission's SB 1 Implementation Plan. All reporting provisions specified in the SB 1 Accountability and Transparency Guidelines apply to ATP projects, including the report content, submission timeline and consequences for noncompliance.
For project specific and call for projects questions, please contact your:
For general program questions you may contact:
- Desiree Fox (Districts 1, 2, 3, 4, 5, 10), Teresa McWilliam (Districts 6, 7, 8, 9, 11, 12) or Emily Abrahams (Non-Infrastructure and Plan Project).
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