Reimbursements Frequently Asked Questions

Contributor Project Reports

Click on the Reports button on the left hand side of the screen. From here you have three options:

  1. You may enter the EA number in the box to go directly to the desired detailed reimbursement information.
  2. You may click on the View District List and Map link. This will display a map of Caltrans Districts and a corresponding list. Click on the district in which your project is located. This will present a list of all EA's for that District. Click on the desired project to view detailed reimbursement information.
  3. You may click on the View County List link. This will display a list of all California Counties. Click on the county in which your project is located. This will present you with a list of all projects for the district. Select your desired project to view detailed reimbursement information.

There are two ways of accessing the data. The most direct method is to enter the expenditure authorization number (EA) in the text box in the blue menu bar at the bottom of the screen. Format your EA as district number and EA (i.e. 01-234567, where 01 is the district in which your EA was originated and 234567 is your EA number). This method will take you directly to your information. Using the second method, You first must determine your district. From the list on the left determine which district includes the county of the project. Select that district. Note: if you can determine your location better from the map on the right, you may also select your district directly from the map. In either case, you will be forwarded to a list of Expenditure Authorization (EA) numbers for that district. From the list, select the EA that you wish to view.

Caltrans is divided into 12 Districts throughout the State. Our District Map provides a breakdown of each county and its respective Caltrans District.

The term EA stands for Expenditure Authorization. It is Caltrans' way of identifying individual projects in its accounting system. Each agreement or cooperative agreement is assigned an EA number for each phase of the work being performed. Detailed project information on this website is grouped by EA, so this number is necessary for project look-up.

The Contributor Project Cost Information report financial Information is updated monthly with the prior month's data on approximately the 25th each month.

It depends on the county the Transportation Authority represents. Consult the District map which lists the counties in each district. If you still need assistance, please consult the contacts page and call any ASC District Contact for help.

Caltrans uses a 6 digit Expenditure Authorization (EA) for every project. The EA is identified on the cooperative agreement that is signed by each party. It is referenced on all invoices and on all expenditure reports provided to the contributor. In some instances your EA number may be preceded by a two (2) digit prefix. This prefix represents the district in which the EA originated.

Reimbursements Contacts

You should contact your Division of Accounting District Contact. A list of contacts can be found in the Contacts section of our site.

Caltrans Division of Accounting
ATTN: Reimbursement Receivables, MS:33
P.O. Box 168043
Sacramento, CA 95816-8043

ATTN: Headquarters Cashier
P.O. Box 168019
Sacramento, CA 95816-8019

Our site contains a Payment Date Schedule listing these dates.