PLM Minutes Meeting 01-26-17
Date:
January 26, 2017
Time:
1:00 PM – 3:15 PM
Location:
District 4
111 Grand Avenue,
Oakland, CA 94612
1.0 Welcome and Introductions
Melanie Brent, Executive Director of Environmental Planning and Engineering, welcomed the attendees of the 10th
anniversary of the D4 CalMentor which basically began as an executive order initiated from the Governor’s office to
prepare small business groups & engineering firms for the public contracting process. It has become one of the
successful small business development programs.
D4 has 2 dozen mentor firms, over 100 protégé and graduate participants and new memberships coming in. Since
2007 D4 has graduated 52 protégé firms. She thanked all the agencies and hard-working individuals whose
dedication made all of the success possible.
2.0 Approvals
Marian Faustino (District Branch Chief PPM, Consultant Services unit) informed everyone that the minutes of the
October 27, 2016 Calmentor meeting was forwarded by email the prior week. She requested everyone to please
read, review and advise Romy Fuentes or Marian if any corrections are needed.
3.0 District 4/Statewide Reports and Updates
There are 2 upcoming contracts, both of a professional and technical aspect. 1st project is a 3-year contract for
$3.4M and will be advertised February 2017. The 2nd project is a 3-year contract for $1M and has already been
advertised December 2016.
For more updates and details on the incoming projects, please visit the DPAC website for the Look Ahead Report.
4.0 CalMentor Steering Committee Report
David Lundgren, Principal of Stantec, invited everyone to share their reflections, comments and ideas for over-all
improvement of the program with these questions in mind:
- what improvements would you like to make to the
program - are there unexplored opportunities that current small business development that we are not currently
providing - 10 years from now, what are we going to celebrate?
Celebrating 10 years of existence gives us the opportunity to reflect and think of how we could make the program much better.
5.0 Public Agency Partner Reports
Romy Fuentes, Branch Chief, introduced 3 public agencies very loyal to the Calmentor program:
Luz Campos, Purchasing Procurement Specialist, informed all of their upcoming contracts and the future bids can be
submitted via their new procurement portal http://mtc.bonfirehub.com instead of traveling to their San Francisco
office. The bids should be submitted by 4 PM. For more details on the events and upcoming projects of MTC please
visit their new website.
Olga Medina, Management Analyst of the Santa Clara VTA, encourages the members to visit their website at http://www.vta.org/ to learn more about their upcoming contracts & construction contracts. They have a “new look, logos, etc”. Project Management on BART to come out February 2017 and she encouraged everyone to register as vendors so they will be invited to the event. Artemise Davenport of the Golden Gate Bridge Highway & Transportation District distributed some handouts on their upcoming projects. For detailed information, please go to their website http://www.goldengate.org/.
6.0 Special Presentation
“The Triple Bottom Line and Social Responsibility Framework for Public Sector Management"
Dave Lundgren introduced Dr. Matthew Ajiake, PhD, Sonika Corporation to talk about the “Triple Bottom Line and Social Responsibility Framework for Public Sector Management”.
Leaders of public sector agencies must incorporate the voices of diversified stakeholders into planning and decision making processes. With aging infrastructures around the world, public agencies are challenged to move public benefit projects forward when citizens are not engaged or empowered to participate in the process. The purpose of this triple bottom line (social, ecological, and financial) and social responsibility study was to explore whether public sector organizations are socially responsible by law.
Three things you have to remember to be socially responsible: unequivocal leadership support, allocation of
adequate resources to fund the program, and a dynamic stakeholder-driven performance metrics and reporting
system.
To read more on this, please click this link:
http://scholarworks.waldenu.edu/cgi/viewcontent.cgi?article=2372&context=dissertations
7.0 Adjourn Regular Meeting
Romy adjourned the meeting at 2:05PM. He reminded everyone about the next CalMentor meeting on April 27,
2017 and the Caltrans District 4 Calmentor 10th Anniversary celebration on May 5, 2017. Time and venue to be
announced. Immediately after the regular business meeting, several workshops were done in the different
conference rooms.
Workshop #1: Introduction to the Caltrans Procurment Process & Required Forms
Presenters:
Saad Samani, DPAC District 4 A&E Coordinator, Caltrans District 4
Tom Fung, Contract Manager, Consultant Services Unit, Caltrans District 4
Workshop #2: The A&E Financial Documents Review
Presenters:
Linda Laubinger, Senior Management Auditor, Caltrans Nancy Shaul, Senior Management Auditor, Caltrans
Mohammad Eslamian, Staff Management Auditor, Caltrans
Workshop #3: The Interview & Best Practices in Proposal Writing, Interview & Negotiations
Presenters:
Christi Fu, Deputy Operations Manager, Contract Solutions West/Arcadis Inc.
Robert C. Wong, Principal, Aliquot Associates Inc.Romy F. Fuentes, Branch Chief, Consultant Services Unit, Caltrans District 4
Caltrans Staff
Brent, Melanie (Deputy Director of Environmental Planning & Engr.)
Catalino, Nicolas (Contract Manager, Consultant Services Unit)
Eslamian, Mohammad (Staff Mgmt. Auditor, Caltrans)
Faustino, Marian (Branch Chief, CSU)
Fuentes, Romy (Branch Chief, Consultant Services Unit)
Fung, Thomas (Contract Manager, Consultant Services Unit)
Garcia-Horton, Sara (Contract Manager, Consultant Services Unit)
Laubinger, Linda (Sr. Mgmt. Auditor, Caltrans)
Mulingtapang, Cynthia (Consultant Services Unit)
Nicolas, Catalino (Contract Manager, Consultant Services Unit)
Samani, Saad (DPAC)
Shaul, Nancy (Sr. Mgmt. Auditor, Caltrans)
Strickland, Karen
Yuan, Bo (Senior Contract Manager, Consultant Services Unit)
Local Agency
Baltao, Anne (VTA)
Campos, Luz (Purchasing Technician, MTC)
Medina, Olga (Management Analyst, SCVTA)
Consultants
Ajiake, Matthew (Sonika Corporation)
Alandy, Jason (Green Valley Consulting Engineers)
Antonucci, Gary (Moffatt & Nichol)
Bingham, Lauren (Johnson Marigot Consulting)
Bonkowski, Mike (Bonkowski & Associates, Inc.)
Brady, Ryan (Albion Environmental, Inc)
Bui, Mai Thanh (Kwan Henmi Architecture/Planning)
Caffey, Jane SPSM (Safework CM)
Chaudhary, Arvin (Chaudhary & Associates)
Cusick, Michael (Aliquot Associates)
Flores, Jim (Flores Engineering & Consulting)
Fu, Christi ((Arcadis)
Gill, Paula (Jhnson Marigot Consulting)
Goel, Jayati (Nidaan Systems Inc.)
Goryl, Paul (MNS Engineers, Inc.)
Graefen, Scott (Firma Design Group)
Green, Michael (Memory Spring)
Henry, Phil (Philip Henry Architecture)
Hinman, Blake (LANTEX Landscape Architecture, Inc.)
Huang, Wen (AECOM)
Lundgren, David (Stantec)
Mejia, Jasmin (CH2M)
Minton, Jason (Garcia & Associates)
Murthy, Raj (Mott MacDonald)
Rice, Ken (Summit Associates)
Rozumowicz, Becky (Area West Environmental, Inc.)
Sarmiento, Grace (Summit Associates)
Sarro, Suzanne ((Sarro Associates)
Sawyer, Erika (CH2M)
Schell, Samantha (Pacific Legacy)
Sinnott, Sara (Aliquot Associates, Inc.)
Spillane, Tim (Cogstone Resource Mgmnt.)
Strickland, Karen (Golden Bear Associates)
Taylor, Darcy (Geocon Consultant)
Tovar, Michelle (Area West Environmental, Inc.)
Tsang, Steve (Lai & Associates)
Wang, Terry (Ninyo & Moore)
Webb, Kim (Sun Mountain)
Wong, Robert (Aliquot & Associates)
Yu, Ming-Chen (AMC Consulting Engineers)