Public Records Act Request (PRA) Form

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Instructions:

  1. This form is used only for those requests for public records which are made pursuant to the California Public Records Act (Government Code sec. 6250 et seq.). Requests for personal information concerning employees, agents, or customers of the Department are subject to the Information Practices Act (Civil Code sec. 1798 et seq.) and should be submitted on Form ADM-3003 (Record Disclosure Request).

  2. Use of this form by public individuals is voluntary. Public Records Act Requests may be submitted in person, by letter, email, fax or telephone. If such an alternate method has been used, this form should be completed by the person responding to the request and the original request must be attached.

  3. Copies of records may be provided to the requester after reproduction costs have been paid. Instructions for determining cost and for making payment are at the bottom of the form.

If you wish to print out your PRA request and submit it by mail, please use this fill-and-print version of Form ADM-3003 (Record Disclosure Request): Print PRA Request Form

Online PRA Request Form

1. Requested By:

2. Description of Material Requested:

(Please be as specific as possible. General descriptions and broad requests such as"all documents relating to Interstate" will cause uncertainty and delay the processing of your request. Please indicate dates and location of material if known).

Is this information being requested for pending or anticipated litigation in which Caltrans may be a party?

Is this request for media purposes?

Have you, or has anyone on your behalf, requested this information from anyone else within the Department?

3. Confirm and Submit

Please confirm that you are human.

    

 

Retention of Disclosure

The Department retains this form for at least seven (7) years after disclosure for which the accounting is made, or until the record is destroyed, whichever is shorter.

Definitions as Used on This Form

  • Disclose - means to disclose, release, transfer, disseminate, or otherwise communicate all or any part of any record orally, in writing, or by electronic or any other means to any person or entity.
  • Personal Information - means any information that is maintained by an agency that identifies or describes an individual.

Note: There are exemptions to disclosures in Public & Personal Records. If you are not sure, check with Legal.

Copy Cost and Collection

The requester should pay the appropriate fee, if any, to the Cashier's Unit. Records can be released upon proof of receipt of payment. Prices are subject to change without notice.

The Cashiers Counter for Caltrans Headquarters is located at:

Physical/Mailing Address:

California Department of Transportation
Cashiers Unit
1820 Alhambra Blvd.
2nd.Floor
Sacramento, CA 95816

PRA Information:
Marcy Freer
Public Records Officer
(916) 654-3644
marcy.freer@dot.ca.gov

A cashier is also available in each of the twelve districts.

DESCRIPTION OF PUBLIC RECORDS COST PER UNIT
PERSONAL RECORDS (Any Size Paper) $0.25 Per Page
8." x 14" OR SMALLER, 20# COPIES $0.25 Per Page
COLOR COPIES (Any Size Paper) $0.59 Per Page
11" x 17" REDUCED DRAWINGS (C Size) $0.25 Per Page
COMPUTER DISK $1.00 Per Disk
AUDIO/VIDEO/PHOTO Cost of outside vendor + $7.00 shipping
ENGINEERING (C-E SIZE)  
20# BOND $0.13 Square Foot
VELLUM $0.20 Square Foot
BLUELINES $0.13 Square Foot
MICROFILM  
APERTURE CARDS COPIES $0.63 Each Card
COPIES MADE FROM MICROFILM  Size: 11" x 17" $2.50 Per Sheet
COPIES MADE FROM MICROFILM  Size: 24" x 36" $7.50 Per Sheet
PUBLICATIONS & CONTRACTOR'S PAYROLL RECORDS SPECIAL RATES - CHECK THE GUIDELINES

Statewide Alerts and Other Information

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