California Department of Transportation

Project Development Workflow Tasks (PDWT)

Part 3 - Identify Project Need and Project Initiation Document

II. Project Initiation Document

B. Develop Initial Alternatives ( WBS 150.15) - Develop Concept Alternatives (WBS 150.10.15 - Early Tasks)

P29. Hold Core PDT Meeting

The first PDT meeting to be conducted is called the “kickoff” meeting and is for the purpose of gathering the team members together to plan and launch the project studies forward. Issues regarding resources and lead times needed to develop the PID, and recommendations for external PDT members should be brought to the project manager's attention at this time. This meeting is also to discuss and to ensure that the team members understand and provide input regarding the project Purpose and Need Statement.

Outline a plan for reaching consensus with internal and external stakeholders on the purpose and need statement and alternatives to address in the PID. Advance thought and planning should be put into the structure of the meeting in order to be the most productive and efficient.

A planning member should be involved for the kickoff meeting to handoff the planning work and to ensure retention and transmission of relevant supporting data in the project purpose and need statement.

Subsequent PDT meetings are conducted only as necessary, but regularly scheduled meetings assist in maintaining group dynamics and communication. They can also be used to do risk assessments with all of the internal stakeholders. More meetings are probably necessary during initial studies, with need decreasing during the technical studies, and increasing again during completion and analysis of results prior to making specific recommendations for the Draft Environmental Document.

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This page last updated July 20, 2010