Caltrans Office Engineer

Viewing inquiries for 04-1123H4

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Inquiry #1: Will Payment and Performance Bonds for this project be required. If so, please note that from my experience bonding companies will not give a five year bond for maintenance.
Inquiry submitted 05/16/2013

Response #1:Submitted for consideration.
Response posted 05/16/2013


Response #2:Payment and performance bonds will be required.
Response posted 05/16/2013




Inquiry #2: Please clarify if the prebid meeting schedule for May 28, 2013 at 10:00 am is mandatory.
Inquiry submitted 05/16/2013

Response #1:Submitted for consideration.
Response posted 05/16/2013


Response #2:The pre-bid meeting is voluntary.


Response posted 05/16/2013




Inquiry #3: Can the Payment and Performance Bonds be broken down into five one year contracts. I have been told that most bonding companies (including ours) will not give a five year maintenance performance and payment bond.
Inquiry submitted 05/16/2013

Response #1:Submitted for consideration.
Response posted 05/16/2013


Response #2:Attention is directed to Section-3 Contract Award and Execution of the 2010 Standard Specs.


Response posted 05/22/2013




Inquiry #4: Would Caltrans consider lowering the plant establishment period from 5 years to a more manageable and reasonable period? Bonding companies DO NOT want to bond. How do we bond this project? Does Caltrans has any suggestions?
Inquiry submitted 05/16/2013

Response #1:Submitted for consideration.
Response posted 05/17/2013


Response #2:No. Our permits require a 5 year plant establishment period.

Response posted 05/20/2013




Inquiry #5: The Special Provisions on pages 13 to 14 required the schedule of values for the control and neutral conductors. The Special Provisions on page 4, bid item 22, requires control and neutral conductors. However, the bid item and the schedule of values mentioned above do not specify what kind of control and neutral conductors are required.
Please clarify what kind of control and neutral conductors are required. Are the control and neutral conductors direct burial? Or are control and neutral conductors armor-clad?

Inquiry submitted 05/21/2013

Response #1:Submitted for consideration.
Response posted 05/22/2013


Response #2:Schedule of Values for Control and Neutral Conductors shows either direct burial conductors or armor-clad conductors may be used by the contractor.


Response posted 05/23/2013




Inquiry #6: I submitted a question regarding bonding on May 16th and have not received an answer. When can I expect an answer to this question?
Inquiry submitted 05/22/2013

Response #1:See response to BI #3 above.
Response posted 05/22/2013




Inquiry #7: When will I get an answer to my question dated May 16th regarding bonding issue?
Inquiry submitted 05/22/2013

Response #1:See response to BI #3 above.

Response posted 05/22/2013




Inquiry #8: Who I contact regarding the prebid meeting scheduled for 10:00 am, on May 28, 2013?
Inquiry submitted 05/22/2013

Response #1:Signup for the prebid meeting by going to this link - www.dot.ca.gov/dist4/construction/contracts/04-1123H4/tour/tour.html


Response posted 05/22/2013




Inquiry #9: The Planting Legend on sheet 3 and 4, PL-1 to PL-2, requires for the Department to furnished all the plants Group L and M for this project.
Please clarify if Caltrans will provide the all the plants to the job site. Who pays for delivery? Will Caltrans off-load all the plants?

Inquiry submitted 05/22/2013

Response #1:Submitted for consideration.
Response posted 05/23/2013


Response #2:All plants are State Furnished, and will be delivered to the site and off loaded at an agreed upon location, at the State's expense.
Response posted 05/23/2013




Inquiry #10: The Special Provisions require to maintain the existing planted areas.
Please clarify how long do we maintain the existing planted areas? Do we maintain the existing planted areas the life of the contract? Are we only required to removed the exotic weeds species listed on sheet 5 to 8?

Inquiry submitted 05/22/2013

Response #1:Submitted for consideration.
Response posted 05/23/2013


Response #2:Maintain existing planting areas is for the life of the contract, as shown on MEPA-1,through MEPA-4 and as stated in Section 20-2.03D of the Special Provisions.

Response posted 05/23/2013




Inquiry #11: The planting plans on sheet 9 and 10, PP1 to PP-2, call out for 1"=50' scale. The plans also have a graphical scale from zero to 3. Additionally, the plans have stations 113 to 114 at Line NS. The drawings are reduced, therefore, the 1"=50' does not help.

Please clarify what is the correct scale. Is the stations correct? Or the graphical scale/rule?

Inquiry submitted 05/24/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:Please ignore the stationing. The scale is 1"=50' that has been reduced to fit on 11" X 17" paper for bidder's set of plans.

Note that the plans in the website(see link below) are in in 34" x 22" pdf format.

Link - http://www.dot.ca.gov/hq/esc/oe/project_ads_addenda/04/04-1123H4/plans_and_specs/plans/
Response posted 05/28/2013




Inquiry #12: Where can we can we park our vehicles/equipment while we perform the maintenance of the project area?
Inquiry submitted 05/28/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:Parking is allowed on the C-Line access road shown on PP-1 and PP-2 until March 2016. Limited parking may be available at the Devil's Slide Operations and Maintenance Center building after coordinating with the OMC Maintenance supervisor. Limited parking may be available at the South Portal cul-de-sac parking lot west of the south portal. Limited parking will be allowed at the turn around area at the north portal. All parking must be coordinated with the OMC Maintenance supervisor.


Response posted 05/29/2013




Inquiry #13: What are the restrictions on hauling the equipment/materials/plants up the Fill Disposal Area?
Inquiry submitted 05/28/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:Access to the job site, at a minimum, must comply with Sections 5 and 7 of the Standard Specifications.


Response posted 05/29/2013




Inquiry #14: What are the available staging areas for the contractor?
Inquiry submitted 05/28/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:There is room for staging along the C-Line below the disposal site, shown on Planting Plans PP-1 and PP-2. There may be limited room around the Devil's Slide Operations and Maintenance Center (OMC) Building after coordination with the maintenance supervisor. There are areas for parking adjacent to both portals after coordinating with OMC Maintenance supervisor.

Response posted 05/29/2013




Inquiry #15: How do we identify the exotic weeds?
Inquiry submitted 05/28/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:The State expects the winning bidder to have the expertise to identify the exotic weeds listed in bid documents.
Response posted 05/29/2013




Inquiry #16: What happens when we encounter nesting birds?
Inquiry submitted 05/28/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:Refer to Section 14 Environmental Stewardship of the Contract Special Provisions.


Response posted 05/29/2013




Inquiry #17: Will the access road (C-Line) be available for our use during the life of the project?
Inquiry submitted 05/28/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:The C-Line access road will be available for use during the life of the contract, except after March 2016. After that, the contractor will only be able to walk on it and drive on it, but not store or park on it.


Response posted 06/07/2013




Inquiry #18: What is the storm water risk level determination?

Inquiry submitted 05/28/2013

Response #1:Submitted for consideration.
Response posted 05/28/2013


Response #2:The Storm Water Risk Level Determination is Level 2.

Response posted 05/29/2013




Inquiry #19: What are the contractors obligations throughout the contract period in regard to the existing (previously installed) storm water BMP's (i.e. wattle, fabric, silt fence, etc.)?
Inquiry submitted 05/29/2013

Response #1:Submitted for consideration.
Response posted 05/29/2013


Response #2:There is no obligation to maintain existing storm water BMPs, however, the contractor must follow sections 5 and 13 of the Special Provisions and the Standard Specifications.

Response posted 05/30/2013




Inquiry #20: The bid documents on pages 10 to 13 have the GOOD FAITH EFFORT DOCUMENTS - DBE. The Notice to Bidders on page one of the Special Specifications requires a 3 percent DBE goal.

Please clarify if we are required to submit the good faith effort in addition to meeting the 3 percent goal. Or do we submit the good faith effort if we do not meet the goal?

Inquiry submitted 06/04/2013

Response #1:Submitted for consideration.
Response posted 06/05/2013


Response #2:Good Faith Effort(GFE) documentation is required if you do not meet the goal. GFE documention is optional if the goal is met.
Response posted 06/06/2013




Inquiry #21: Can you please post the names and contact information for contractors and others in attendance at the pre-bid meeting and site tour?


Inquiry submitted 06/05/2013

Response #1:You can download the list of attendees below:

http://www.dot.ca.gov/dist4/construction/contracts/04-1123H4/PrebidAttendeeList.pdf
Response posted 06/05/2013




Inquiry #22: The Special Specifications on 18 to 21 calls for end suction centrifugal type pump with mechanical seals. We cannot find a submersible end suction centrifugal.
Please clarify if we can substitute a submersible multistage centrifugal turbine style pump without mechanical seals and a submersible well type motor.

Inquiry submitted 06/05/2013

Response #1:Submitted for consideration.
Response posted 06/06/2013


Response #2:Bid the project per plans and specs. No further information regarding this inquiry will be provided before the bid opening date.

Response posted 06/07/2013




Inquiry #23: The Special Provisions has 3 percent DBE goal requirements for the above project.
Please clarify what percentage of materials counts towards the 3 percent goal.

Inquiry submitted 06/05/2013

Response #1:For DBE contracts material suppliers are counted at 60%.
Response posted 06/07/2013




Inquiry #24: The irrigation mainline for this project will be installed on-grade. Will the control and neutral conductors for the RCVs be installed on-grade as well?
Inquiry submitted 06/06/2013

Response #1:Submitted for consideration.
Response posted 06/07/2013


Response #2:All control and neutral conductors are to be installed on grade, except at the access road, where it must be installed within the 8"CHDPE conduit.


Response posted 06/07/2013




Inquiry #25: Caltrans will be providing and off-loading the plants for this project. It is not clear if Caltrans will be providing replacement plants.
Please clarify if Caltrans will be providing replacement plants for this project if some of them die during delivery. Will the nursery have extra plants for this project just in case some do die? Under what item will be replacement plants will be paid?

Inquiry submitted 06/07/2013

Response #1:Submitted for consideration.
Response posted 06/09/2013


Response #2:Caltrans will only replace plants that have died in transit. The contractor must follow the Standard Specifications Section 20-7.031 (16) Replacement Plants. The nursery will have available replacement plants.
Response posted 06/10/2013




Inquiry #26: The Irrigation Plans on sheet 14, IP-3, shows a 4 inch manual control valve. The Special Specifications on page 4, bid item 23, call for 1 ea remote control valve.
Please clarify under what item is the 4 inch manual control valve be paid.

Inquiry submitted 06/07/2013

Response #1:Submitted for consideration.
Response posted 06/07/2013


Response #2:Please note the call out - 4"RCV. The symbol shown is incorrect.
Response posted 06/07/2013




Inquiry #27: The Special Specifications on page 3 to 5, items 35 to 42, call for schedule 40 plastic pipe supply line. The irrigation details on sheet 18 to 19, LD-4 to LD-5, call for ultraviolet resistant plastic supply line.
Please clarify if all the plastic pipe on items 35 to 42 are required to be ultraviolet resistant. Is the sprinkler type D-1 the only pipe required to be ultraviolet resistant?

Inquiry submitted 06/07/2013

Response #1:Submitted for consideration.
Response posted 06/09/2013


Response #2:Plastic pipe supply line must be SCH40 ultraviolet resistant (UVR) as noted on the plans and specified under section 20-3.02M(5) of the standard specifications. Under section 20-3.04 "Payment," ultraviolet resistant pipe is measured and paid for as plastic pipe supply line, which is why "UVR" is not used in the item code description. Items 35 to 42 must be SCH40 UVR plastic pipe.
Plastic pipe irrigation line and tubing for sprinkler Type D-1 must also be UVR.
Response posted 06/10/2013






The information provided in the responses to bidder inquiries is not a waiver of Section 2-1.03, “Examination of Plans, Specifications, Contract, and Site of Work,” of the Standard Specifications or any other provision of the contract, nor to excuse the contractor from full compliance with the contract. Bidders are cautioned that subsequent responses or contract addenda may change a previous response.