California Department of Transportation
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Gilbert Petrissans, Division Chief

Welcome to the Caltrans Travel Guide!

The Caltrans Travel Guide and Caltrans Travel Tips are the Department's method of communicating travel and reimbursement rules to employees. It is the goal of the Division of Accounting to communicate this information in a timely and accurate manner.

The Travel Guide details the Department of Human Resources (CalHR) travel rules and the Department's travel policies. Before traveling on State business or incurring travel expenses, employees should review the Travel Guide for current information.

For general assistance, contact the Travel Information Line at (916) 227-9061 between 8:00 a.m. and 12:00 p.m. or 1:00 p.m. and 4:00 p.m.

If an answer to a specific question cannot be found in the Travel Guide or answered by the Travel Information Line, please contact the Travel Policy Section at (916) 227-8652.

The fax number for all Travel Expense Claims (TEC's) and Policy related issues is as follows:

Main Fax Number - (916) 227-9357

Mailing Address

Department of Transportation
Division of Accounting
Office of Travel and Special Services, MS-25
P.O. BOX 168018
Sacramento, CA 95816-8018

Table of Contents

{New Revisions/Changes}

Chapter 1 State Travel Policy
Chapter 2 Travel Advances, Citibank, and Other Financing Resources
Chapter 3 Travel Reimbursement
Chapter 4 Overtime Meals and Call-Back Mileage
Chapter 5 Travel Expense Claim (TEC)
Chapter 6 Travel Exceptions
Chapter 7 Tax Withholding and Reporting Requirements
Chapter 8 Transit Incentive Program
Chapter 9 Miscellaneous Expenses
Chapter 10 CalTravelStore - Concur On-Line Reservation System
Chapter 11 Transportation
Chapter 12 Non-State Employee Travel
Appendix A Travel Expenditure Reports (See Division of Accounting webpage)
Appendix B Reimbursement Rates by Bargaining Unit
Appendix C Terms and Definitions
Appendix D Travel Information & Policy
Appendix E Forms List
Appendix F Search Tips for the Travel Guide
Appendix G Executive Staff Travel Package